08-02-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

August 2, 2022

The August board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-08-02-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before August 2 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org  following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Leaburg Property Acquisitions - Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before August 2 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
GENERAL BUSINESS ITEMS
7.

Goal #3(a): Leaburg Canal TBL & Strategic Assessment Update
Lisa Krentz, Electric Generation Manager
Mark Zinniker, Generation Engineering Supervisor
Jeremy Somogye, Generation Engineering Planner IV

Direction 6:40 30
8.

Goal #5: Integrated Resource Planning “Resource Profiles & Performance”
Megan Capper, Energy Resources Manager
Ben Ulrich, Senior Energy Resource Analyst
Aaron Bush, Energy Resource Analyst

Discussion 7:10 45
9.

Locations for In-Person Customer Service & Payment Services
Julie McGaughey, Chief Customer Officer
Deborah Hart, Chief Financial Officer
Rod Price, Assistant General Manager

Direction 7:55 30
10.

Break

8:25 10
11.

Potential Deed Restriction for EWEB Riverfront Property
EWEB Board of Commissioners

Direction 8:35 30
12.

Quarterly Operational & Strategic Goals Report for Q2
Frank Lawson, General Manager

Information 9:05 30
13.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:35 10
14.

Board Wrap Up
EWEB Board of Commissioners

Review 9:45 10
15.

Adjourn

9:55 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. June 16, 2022 Work Session
b. July 5, 2022 Executive Session #1
c. July 5, 2022 Executive Session #2
d. July 5, 2022 Regular Session

CONTRACTS
2.

Professional Underground Services, Inc. – for On-Call Boring and Potholing Services to support the Water Utility. $1,000,000 (over 5 years) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Catholic Community Services – for additional funds for Bill Assistance Income Verification Services. $350,000 (over 5 years) based on Direct Negotiation (Original contract amount was $140,000 and not previously approved by the Board).
Contact Person is Julie McGaughey 541-685-7066

4.

General Pacific Inc. – for Single Phase Padmounted Transformers. $250,000 based on Direct Negotiation / Sole Source.
Contact Person is Karen Kelley 541-685-7153

5.

Jones Drilling Co., Inc. – for the construction, development, testing, and commissioning of new Water Wells in West Eugene. $245,270 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

6.

Pacific Excavation, Inc. – for the construction of a new Potable Water Pump Station. $842,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

7.

Western Utility/Telecom, Inc.– for a Dead-end Structure for Currin Substation. $289,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

8.

Wildish Construction, Co. – for the construction of an Access Road at EWEB’s Proposed Second Water Treatment Plant Property in Glenwood. $261,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
9.

Resolution No. 2217 – Board Policy Update – GP15 New Commissioner Orientation.
Contact Person is Anne Kah 541-685-7191

10.

Resolutions for the Appointment of Assistant Treasurer and Financial Depositories.
Contact Person is Deborah Hart
Resolution No. 2218 – Appointment of Assistant Treasurer
Resolution No. 2219 – Update to EWEB Signatories for Trust and Custodial Depositories
Resolution No. 2220 – Update to EWEB Signatories for Local Depositories
Resolution No. 2221 - Update to EWEB Signatories for Operational Depositories


CORRESPONDENCE
 
  • Board Policy Review – SD3 Customer Service Policy
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.