04-07-26 Board Agenda

Pursuant to ORS 192.660(2)(d) to deliberate with persons designated by the governing body to carry on labor negotiations.

Adjourn

Agenda Check

Items from Board Members and General Manager

Correspondence (PDF) (including GM commentary on Regional Resource Adequacy and related UO Pilot Study)
^{Frank Lawson, General Manager / Chief Executive Officer}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Please indicate whether you wish to speak during regular Public Input or the Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Public Hearing: Alternative Procurement Process; Use of Construction Manager/General Contractor (CM/CG) Contract
^{Lisa Krentz, Chief Electric Operations Officer
Patty Boyle, Generation Contracts Supervisor}

^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone:Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Please indicate whether you wish to speak during regular Public Input or the Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Alternative Procurement Process; Use of Construction Manager/General Contractor (CM/CG) Contract (PDF)
^{Lisa Krentz, Chief Electric Operations Officer
Patty Boyle, Generation Contracts Supervisor}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Prior Year-End (2025) Audited Financial Statements and Management Letter (PDF)
^{Deborah Hart, Assistant General Manager / Chief Financial Officer
Keith Simovic, Baker Tilly}

Watershed Annual Report (including Pentachlorophenol Plume Report) (PDF)
^{Mike Masters, Water Operations Manager
Susan Fricke, Water Resources & Quality Assurance Supervisor}

Break

General Manager’s Annual Performance Evaluation and Merit Compensation Discussion for Prior Year
^{John Brown, Board President
EWEB Board of Commissioners}

City of Eugene Liaison Update (No background memo)
^{John Brown, Board President
Sonya Carlson, Board Vice President}

Future Board Agendas (PDF) - September: Watershed Funding Considerations and Priorities for Stewardship of Lower McKenzie River (Note: Expiration of Watershed Recovery Fee – July 2026)
^{Frank Lawson, General Manager / Chief Executive Officer}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. March 3, 2026 Regular Session (PDF)
b. March 17, 2026 Executive Session (PDF)

AB Utility Contractors, Inc. (PDF) –  for Concrete Removal and Replacement Services. $705,000 (over 5 years) based on Formal Invitation to Bid (ITB).
^{Contact person is Mike Masters 541-685-7549 / Karen Kelley 541-685-7153}

Pacific Excavation, Inc. (PDF) – for concrete removal and replacement services. $270,000 (over 5-years) based on Formal Invitation to Bid (ITB).
^{Contact person is Mike Masters 541-685-7549 / Karen Kelley 541-685-7153}

Ferguson Waterworks (PDF) – for Ductile Iron Pipe. $665,000 (over 5 years) based on Formal Request for Proposals (RFP).
^{Contact person is Mike Masters 541-685-7549 / Karen Kelley 541-685-7153}

Pacific Excavation, Inc. (PDF) – for the Myoak Drive Water Main Replacement. $280,000 based on Formal Invitation to Bid (ITB).
^{Contact person is Mike Masters 541-685-7549 / Karen Kelley 541-685-7153}

Pape Material Handling (Hyster-Yale) (PDF) – for the use of a cooperative contract for the purchase of a Hyster H175FT Forklift. $194,000 (one-time purchase).
^{Contact person is Scott Milovich 541-685-7408 / Karen Kelley 541-685-7153}

CONTRACTS

Lane Forest Products, Inc. (PDF) –  for Landscape Materials and Drop Box Services. $310,000 (over 5 years) based on Formal Invitation to Bid (ITB).
^{Contact person is Tyler Nice 541-685-7419 / Lisa Krentz 541-685-7450} 

RiverBend Materials (PDF) –  for Polymer Asphalt Cold Mix. $365,000 (over 5 years) based on Formal Invitation to Bid (ITB).
^{Contact person is Mike Masters 541-685-7549 / Karen Kelley 541-685-7153}

Wildish Building Company (PDF) – for additional funds to the Construction Task Order (CTO) for the Trail Bridge Debris Boom and Boat Ramp. $686,000 (Resulting Cumulative Total $2,452,000).
^{Contact person is Lisa Krentz 541-685-7450}

Springfield Utility Board (SUB) (PDF) – for additional funds to the Indefeasible Right of Use (IRU) Agreement for Dark Fiber Service. $375,000 (Resulting Cumulative Total $1,100,000 (Years 2026-2029)).
^{Contact person is Scott Milovich 541-685-7408 / Karen Kelley 541-685-7153}

Resolution No. 2609 (PDF) – Rescinding Resolution No. 2007 a Resolution declaring surplus for certain real property no longer needed for Utility purposes.
^{Contact Person is Scott Milovich 541-685-7408 / Karen Kelley 541-685-7153}

2026 Annual Goal Minor Revision(s) (PDF) - Proposed update to organizational goals.
^{Contact Person is Frank Lawson 541-685-7621}