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11-12-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM 

4200 ROOSEVELT BLVD, EUGENE

November 12, 2024

The November board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input or Public Hearing

There will be two opportunities for comment at the November 12 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Upcoming Year 2025 Proposed Budgets and Prices " will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting 

To watch the meeting, click on the link above to access the meeting link.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube by the end of board meeting week.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 10
3.

City of Eugene Fire Fee Update (No background memorandum included)
Sarah Medary, City Manager, City of Eugene

Discussion 5:40 30
4.

Correspondence (PDF)
Frank Lawson, CEO & General Manager

Review 6:10 15
5.

Public Input: In-person or by Telephone
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 6:25 20
BOARD ACTION ITEMS
6.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 6:45 5
7.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 6:50 5
8.

Items removed from Consent Calendar

Action 6:55 5
GENERAL BUSINESS ITEMS
9.

City of Eugene Liaison Update (No background memorandum included)
John Barofsky, Board Vice President
John Brown, Commissioner (Matt McRae unavailable for meeting)
Frank Lawson, CEO & General Manager

7:00 15
10.

Upcoming-Year (2025) Proposed Budgets and Prices (PDF)
Deborah Hart, Assistant General Manager / Chief Financial Officer
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor

Update 7:15 15
11.

Public Hearing on Upcoming-Year (2025) Proposed Budgets and Prices
Matt McRae, Board President

Public Hearing 7:30 10
12.

Upcoming-Year (2025) Proposed Budgets and Prices
Deborah Hart, Assistant General Manager / Chief Financial Officer
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor

Direction 7:40 15
13.

Break

7:55 10
14.

EES “Go Live” Update (No background memorandum included)
Travis Knabe, Chief Information Officer
Julie McGaughey, Chief Customer Officer
Deborah Hart, Assistant General Manager / Chief Financial Officer

Information 8:05 10
15.

Water System Development Charges (SDC)/Commissioner Positions to inform Board Policy (PDF)
Frank Lawson, CEO & General Manager
Deborah Hart, Assistant General Manager / Chief Financial Officer
Karen Kelley, Chief Operations Officer

Discussion 8:15 20
16.

Board Session 1: Mission/Vision: What do we do? Why do we exist? (PDF)
Frank Lawson, CEO & General Manager

Discussion 8:35 30
17.

Future Board Agendas (PDF)
Frank Lawson, General Manager

Review 9:05 5
18.

Board Wrap Up
EWEB Board of Commissioners

Review 9:10 10
19.

Adjourn

9:20 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. October 1, 2024 Regular Session (PDF)
b. October 15, 2024 Work Session (PDF)

CONTRACTS
2.

Cascade Water Works, LLC (PDF) – for Hayden Bridge Raw Water Intake – Pump #6 Replacement. $629,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

3.

Habitat Contracting and Oregon Woods (PDF) – for additional funds for Vegetation Management and Enhanced Services on EWEB Owned and/or Controlled Properties.  $600,000 (cumulative total over 5 years) (Original amount $400,000, Amount this Request $200,000) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408

4.

Mythics, LLC (PDF) – for the purchase of Oracle Software, Support and Maintenance Services.  $1,856,000 (over 3 years) based on a cooperative contract.
Contact Person is Travis Knabe 541-685-7770 /  Bruce Debysingh 541-685-7196

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

Carpi USA, Inc. (PDF)  - for the Provision of a Liner at the Walterville Canal Forebay at EWEB’s Leaburg-Walterville Project. $3,000,000 based on the Sole Source purchasing process.
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

6.

Industrial Service Solutions LLC (PDF) - for Annual Pump & Motor Rebuild & Repair for Hayden Bridge. $365,000 (over 5 years) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

7.

Sanipac, Inc. (PDF) – for Solid Waste & Recycling Services.  $250,000 (over 5 years) based on Direct Negotiation/Sole Source.
Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408

8.

Unit Process Company (PDF) - for AUMA Electric Actuators. $179,000 (over 5 years) based on Sole Source.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

RESOLUTIONS
9.

Resolution No. 2417 (PDF) - Customer Service Policy Update, Fee for Shared Transformer Capacity Costs.
Contact Person is Frank Lawson 541-685-7621

10.

Resolution No. 2418 (PDF) - Trojan Annual Operating Budget.
Contact Person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2024 Community Table Session 1 Feedback (PDF)
  • Federal, State and Regional Legislative Policy Update (PDF)
  • Quarterly Operational & Strategic Goals Report for Q3 (PDF)
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

     

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.