10-03-23 Board Agenda

Agenda Check

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting.  
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Resolution No. 2318 - SD23 Diversity Equity & Inclusion Policy.
^{Frank Lawson, General Manager}

PURPA Standards Initial Analysis – Demand Response and Vehicle Electrification
^{Brian Booth, Chief Energy Resource Officer
Aaron Bush, Resource Analyst}

Public Hearing on New PURPA Standards for Demand Response and Vehicle Electrification
^{Sonya Carlson, Board President}

PURPA Standards Initial Analysis – Demand Response and Vehicle Electrification
^{Brian Booth, Chief Energy Resource Officer
Aaron Bush, Resource Analyst}

2024 Draft Budgets, Long-Term Financial Plan Update, and Price Proposal Overview
^{Deborah Hart, Chief Financial Officer
Aaron Balmer, Financial Services Manager}

Public Hearing on Upcoming Year 2024 Budget Assumptions, LTFP, and Price Proposal
^{Sonya Carlson, Board President}

2024 Draft Budgets, Long-Term Financial Plan Update, and Price Proposal Overview
^{Deborah Hart, Chief Financial Officer
Aaron Balmer, Financial Services Manager}

Future Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

September 5, 2023 Regular Session

Black & Veatch Corporation – for an increase to the contract for engineering services for Replacement Switchgear at the EWEB-owned Steam Turbine Generator System at the International Paper Mill in Springfield.  $180,000 (including spend over last approval - original amount $350,000, additional $300,000 previously approved, resulting cumulative total $830,000 over 5 years) based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

CONTRACTS

Anixter – for  the use of a cooperative contract for Primary and Secondary and EPR insulated Conductor.  $5,000,000 (over 4 potential years).
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Armorcast Products Company – for an increase to existing contract for Voltek Vault Replacement Systems.  $201,000 (original amount $605,000, resulting cumulative total $806,000 over 5 years) based on direction negotiation (Sole Source).
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Cascade Health Solutions – for a new personal services contract for Recruitment, Hiring, Safety, Health, and Wellness Program Services. $500,000 (over 5 years) based on direct negotiation (Sole Source).
^{Contact Person is Rod Price 541-685-7122 / Lance Hughes 541-685-7679}

Consor North America, Inc. - for Engineering Services for Two New 7.5-million-gallon (MG) Storage Tanks, and Associated Pipelines, at the EWEB College Hill Site.  $1,000,000 based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

GEI Consultants – for an increase to existing contract for Engineering Consultant Services Related to the Carmen-Smith Hydroelectric Project.  $62,000 (original amount $200,000, resulting cumulative total $262,000) based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Worthington Products, Inc. - for a Debris Boom at Trail Bridge Reservoir.  $410,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Resolution No. 2319 - Annual Investment Policy Review.
^{Contact Person is Deborah Hart 541-685-7695  / Aaron Balmer 541-685-7436}