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10-03-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM
4200 ROOSEVELT BLVD, EUGENE

October 3, 2023

The October board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input or Public Hearing

There will be three opportunities for comment at the October 3 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "New PURPA Standards for Electric Vehicles (EV) and Demand Response (DR)" or "Upcoming Year 2024 Budget Assumptions and Long-Term Financial Plans" will be heard during the Public Hearing portions of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 10
3.

Public Input: In-person, by Telephone, or Written Testimony
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting.  
All testimony will be summarized in the meeting minutes.

Public Input 5:40 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:00 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:05 5
6.

Items removed from Consent Calendar

Action 6:10 5
7.

Resolution No. 2318 - SD23 Diversity Equity & Inclusion Policy.
Frank Lawson, General Manager

Action 6:15 10
GENERAL BUSINESS ITEMS
8.

PURPA Standards Initial Analysis – Demand Response and Vehicle Electrification
Brian Booth, Chief Energy Resource Officer
Aaron Bush, Resource Analyst

Information 6:25 10
9.

Public Hearing on New PURPA Standards for Demand Response and Vehicle Electrification
Sonya Carlson, Board President

Public Hearing 6:35 10
10.

PURPA Standards Initial Analysis – Demand Response and Vehicle Electrification
Brian Booth, Chief Energy Resource Officer
Aaron Bush, Resource Analyst

Information 6:45 5
11.

2024 Draft Budgets, Long-Term Financial Plan Update, and Price Proposal Overview
Deborah Hart, Chief Financial Officer
Aaron Balmer, Financial Services Manager

Update 6:50 15
12.

Public Hearing on Upcoming Year 2024 Budget Assumptions, LTFP, and Price Proposal
Sonya Carlson, Board President

Public Hearing 7:05 10
13.

2024 Draft Budgets, Long-Term Financial Plan Update, and Price Proposal Overview
Deborah Hart, Chief Financial Officer
Aaron Balmer, Financial Services Manager

Direction 7:15 15
14.

Future Board Agendas
Frank Lawson, General Manager

Review 7:30 5
15.

Board Wrap Up
EWEB Board of Commissioners

Review 7:35 10
16.

Adjourn

7:45 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

September 5, 2023 Regular Session

CONTRACTS
2.

Black & Veatch Corporation for an increase to the contract for engineering services for Replacement Switchgear at the EWEB-owned Steam Turbine Generator System at the International Paper Mill in Springfield.  $180,000 (including spend over last approval - original amount $350,000, additional $300,000 previously approved, resulting cumulative total $830,000 over 5 years) based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Anixter for  the use of a cooperative contract for Primary and Secondary and EPR insulated Conductor.  $5,000,000 (over 4 potential years).
Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419

4.

Armorcast Products Company – for an increase to existing contract for Voltek Vault Replacement Systems.  $201,000 (original amount $605,000, resulting cumulative total $806,000 over 5 years) based on direction negotiation (Sole Source).
Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419

5.

Cascade Health Solutions – for a new personal services contract for Recruitment, Hiring, Safety, Health, and Wellness Program Services. $500,000 (over 5 years) based on direct negotiation (Sole Source).
Contact Person is Rod Price 541-685-7122 / Lance Hughes 541-685-7679

6.

Consor North America, Inc. - for Engineering Services for Two New 7.5-million-gallon (MG) Storage Tanks, and Associated Pipelines, at the EWEB College Hill Site.  $1,000,000 based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

7.

GEI Consultants – for an increase to existing contract for Engineering Consultant Services Related to the Carmen-Smith Hydroelectric Project.  $62,000 (original amount $200,000, resulting cumulative total $262,000) based on Formal Request for Proposals – Qualifications Based Selection (QBS Process).
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

8.

Worthington Products, Inc. - for a Debris Boom at Trail Bridge Reservoir.  $410,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

RESOLUTIONS
9.

Resolution No. 2319 - Annual Investment Policy Review.
Contact Person is Deborah Hart 541-685-7695  / Aaron Balmer 541-685-7436

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

 

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.