10-05-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

October 5, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic. Customers and the general public are welcome and encouraged to view the live stream. Visit the Public Meetings page for the Live Event link.

Public Input or Public Hearing

Members of the public wishing to provide input are invited to do so by completing the Sign Up to Speak web form - please specify whether you wish to provide your testimony during the Public Input (any topic) or Public Hearing (Budgets and Long-Term Financial Plan) portion of the meeting. Forms can be submitted any time, but not later than 12:00 pm (Noon) on the day of the board meeting in order to participate. Staff will contact speakers at the email address provided with instructions for calling in to the Public Input/Hearing sessions via telephone.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead". Select "Watch on the web instead".

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Start Time	Length
EXECUTIVE SESSION Call to Order: 5:00 p.m.
1.	Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by governing body to negotiate real property transactions.	5:00	30
2.	Adjourn	5:30	--

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:45 p.m.
1.	Agenda Check		5:45	--
2.	Items from Board Members and General Manager	Information	5:45	20
3.	Public Input via Telephone ^{Sign up to speak: Requests must be received before October 5 at Noon. Please specify "public input" in your request. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	6:05	15
BOARD ACTION ITEMS
4.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:20	5
5.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:25	5
6.	Items removed from Consent Calendar	Action	6:30	5
GENERAL BUSINESS ITEMS
7.	2022 Draft Electric & Water Budgets and Long-Term Financial Plans Update ^{Deborah Hart, Chief Financial Officer} ^{Adam Rue, Fiscal Services Supervisor}	Update	6:35	15
8.	Public Hearing on 2022 Budget Assumptions and LTFP ^{Sign up to speak: Requests must be received before October 5 at Noon. Please specify "public hearing" in your request. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Hearing	6:50	10
9.	2022 Draft Electric & Water Budgets and Long-Term Financial Plans Update ^{Deborah Hart, Chief Financial Officer} ^{Adam Rue, Fiscal Services Supervisor}	Direction	7:00	15
10.	Break		7:15	5
11.	Water Utility Second Source Project - Update/Planning ^{Karen Kelley, Chief Operations Officer} ^{Wally McCullough, Water Engineering Supervisor}	Update/Discussion	7:20	30
12.	EWEB Headquarters Property Disposition ^{Frank Lawson, General Manager Anne Kah, Administrative Services Manager}	Direction	7:50	30
13.	Correspondence & Board Agendas ^{Frank Lawson, General Manager}	Review	8:20	10
14.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:30	10
15.	Adjourn		8:40	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. August 3, 2021 Executive Session - Amended b. September 7, 2021 Executive Session c. September 7, 2021 Regular Session
CONTRACTS
2.	BCI Contracting, White's Tree Service LLC, and Brink Brothers Inc. - for three contracts for Hazard Fuel Management. $4,500,000 (between three contracts over 5 years) based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley 541-685-7153}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.	CONTRACTS Wolf Water Resources - for Wetland Delineation and Hydraulic Modeling services. $300,000 (over 5 years) based on Formal Request for Proposals using the Qualification Based Selection (QBS) process. ^{Contact Person is Karen Kelley 541-685-7153}
RESOLUTIONS
4.	Resolution No. 2112 - Update to Board Policy GP10 Public Input. ^{Contact person is Frank Lawson 541-685-7621}
5.	Resolution No. 2114 - Annual Investment Policy Review. ^{Contact person is Deborah Hart 541-685-7695}
6.	Resolution No. 2116 - Update to Board Policy SD1, Mission, Vision, Values & Legacy and Amendment to Strategic Plan. ^{Contact person is Frank Lawson 541-685-7621}

CORRESPONDENCE
	City of Eugene 2020 Census Ward Boundary Project Update EWEB/City of Eugene Joint Work Session Recap and Follow-Up

^{EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.}

^{An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.}

10-05-21 Board Agenda

Eugene Water & Electric Board

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