04-06-21 Board Agenda

Pursuant to ORS 192.660(2)(i) - to review and evaluate the employment performance of the General Manager.

Adjourn

Agenda Check

Items from Board Members and General Manager

Public Input via Telephone
^{All testimony will be summarized in the meeting minutes. Requests must be received before April 6 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.} 

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Record of Decision: Final Design Report (Siting) for E. 40th Water Storage Project (No Presentation)
^{Frank Lawson, CEO/General Manager
Rod Price, Chief Engineering & Operations Officer
Karen Kelley, Water Operations Manager}

2020 Year-end Audited Financial Statements and Management Letter
^{Deborah Hart, Chief Financial Officer
Keith Simovic, Moss Adams}

Break

Ratemaking Principles
^{Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor}

General Manager's Annual Performance Evaluation and Merit Discussion for year 2020
^{EWEB Board of Commissioners}

Correspondence
^{Frank Lawson, General Manager}

Board Agendas

a. McKenzie Valley Meeting

^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. February 16, 2021 Work Session
b. March 2, 2021 Regular Session

Black & Veatch Corporation - for engineering services for the replacement of switchgear at the EWEB-owned steam turbine generator system at the International Paper mill in Springfield. $350,000 based on Formal Request for Proposals using the Qualification Based Selection (QBS) Process.
^{Contact person is Rod Price 541-685-7122}

Core & Main, LP - for provision of ductile iron pipe.  $1,700,000 (over five years) based on Formal Request for Proposals.
^{Contact person is Rod Price 541-685-7122}

The Saunders Company, Inc. - for Phase II of the 42" transmission main extension on the University of Oregon's riverfront property between Riverfront Parkway and East 8th Avenue.  $540,000 (Resulting Cumulative Total $2,740,000) based on a Formal Invitation to Bid.
^{Contact person is Rod Price 541-685-7122}

CONTRACTS

Bane Machinery, Inc. - for the purchase of two (2) mid-size hydraulic excavators. $258,000 based on Cooperative Contract.
^{Contact person is Rod Price 541-685-7122}

Lane Forest Products, Inc. - for landscape materials and drop box services.  $247,000 (over five years) based on Formal Invitation to Bid.
^{Contact person is Rod Price 541-685-7122}

McKenzie River Trust - for the acquisition and management of floodway properties affected by the Holiday Farm Fire from willing sellers. $1,500,000 (not to exceed) based on Grant to Facilitate Property Acquisition - Direct Negotiation.
^{Contact person is Rod Price 541-685-7122}

Lane Council of Governments (LCOG) - to provide monitoring and consulting services for source water protection and Holiday Farm Fire response.  $600,000 (over five years) based on Direct Negotiation.
^{Contact person is Rod Price 541-685-7122}

Resolution No. 2108 - EWEB Bylaw Amendment.
^{Contact person is Frank Lawson 541-685-7621}