10-06-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

October 6, 2022

The October board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the 2022 Board Agendas & Minutes page for the Live Event link.

Public Input or Public Hearing

Members of the public wishing to provide input are invited to do so virtually or in-person. There will be two opportunities for comment at the October 6 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Draft Upcoming-Year (2023) Electric & Water Budgets and Long-Term Financial Plans" will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.

By Telephone - Complete the Sign up to Speak web form.  Requests must be received before October 6 at 2:00 p.m. - please specify whether you wish to provide your testimony during the Public Input or Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting. 

Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred - please specify whether your message is for the Public Input or Public Hearing portion of the meeting. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 6:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions, and ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

6:00 30
2.

Adjourn

6:30 --

REGULAR SESSION
Call to Order: 6:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:30 --
2.

Items from Board Members and General Manager

Information 6:30 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before October 6 at 2:00 p.m. - please specify whether you wish to provide your testimony during the Public Input or Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred - please specify whether your message is for the Public Input or Public Hearing portion of the meeting. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 7:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 7:15 5
6.

Items removed from Consent Calendar

Action 7:20 5
GENERAL BUSINESS ITEMS
7.

City of Eugene Liaison Update
John Brown, Board President
Sonya Carlson, Board Vice-President 
Frank Lawson, General Manager

Information 7:25 15
8.

Draft Upcoming-Year (2023) Electric & Water Budgets and Long-Term Financial Plans Update
Deborah Hart, Chief Finance Officer
TiaMarie Harwood, Financial Services Manager
Aaron Balmer, Fiscal Services Supervisor
Alicia Voorhees, Lead Financial Analyst

Update 7:40 15
9.

Public Hearing on Draft Upcoming-Year (2023) Electric & Water Budgets and Long-Term Financial Plans Update: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before October 6 at 2:00 p.m. - please specify whether you wish to provide your testimony during the Public Input or Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred - please specify whether your message is for the Public Input or Public Hearing portion of the meeting. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Hearing 7:55 10
10.

Break

8:05 10
11.

Draft Upcoming-Year (2023) Electric & Water Budgets and Long-Term Financial Plans Update
Deborah Hart, Chief Finance Officer
TiaMarie Harwood, Financial Services Manager
Aaron Balmer, Fiscal Services Supervisor
Alicia Voorhees, Lead Financial Analyst

Direction 8:15 15
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:30 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:40 10
14.

Adjourn

8:50 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. September 6, 2022 Executive Session #1
b. September 6, 2022 Executive Session #2
c. September 6, 2022 Regular Session

CONTRACTS
2.

MacKay Sposito, Inc. – for additional funds to the personal services agreement for task orders for Recreation Design Services at Carmen-Smith Project. $395,000 this request based on Requests for Proposals using the Qualifications Based Selection process (original contract amount $650,000, plus additional amount approved $362,000 resulting in a cumulative total, including this request, of $1,407,000).
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Cable Huston, LLP – for Special Counsel Services. $7,650,000 based on Formal Request for Proposal (original contract amount $3,200,000, resulting cumulative total $10,850,000).
Contact Person is Frank Lawson 541-685-7621

RESOLUTIONS
4.

Resolution No. 2223 - Proposed Updates to Board Policy SD1, Mission, Vision, Values, and Legacy and Approval of Strategic Plan Revision.
Contact Person is Frank Lawson 541-685-7621

5.

Resolution No. 2224 - Annual Investment Policy Review.
Contact Person is Deborah Hart 541-685-7695

6.

Resolution No. 2225 – EWEB Riverfront Property; Authorize the General Manager to Negotiate and Execute Real Property Transaction within Certain Guidance Parameters.
Contact Person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • Annual Dam Safety Program Update
  • Goal 3a: Leaburg Canal TBL & Strategic Assessment Draft Report
  • Goal 6a: Willamette Water Treatment Plant Update
  • Headquarters Transition Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

     

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.