06-07-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

June 7, 2022

The June board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-06-07-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before June 7 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(d). to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

4:45 30
2.

Adjourn

5:15 --

REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before June 7 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
6.

Items removed from Consent Calendar

Action 6:20 5
GENERAL BUSINESS ITEMS
7.

Capital Investment Planning & Project Update, Part 1
Frank Lawson, General Manager
Wally McCullough, Water Engineering Supervisor
Tyler Nice, Electric Operations Manager

Direction 6:25 30
8.

Break

6:55 10
9.

Capital Investment Planning & Project Update, Part 2
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Information 7:05 30
10.

Board Policy Update – GP7 Parliamentary Procedures
Frank Lawson, General Manager

Direction 7:35 30
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:05 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 8:15 10
13.

Adjourn

8:25 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. April 19, 2022 Upriver Presentation
b. May 3, 2022 Regular Session

CONTRACTS
2.

Olsson Industrial Electric, Inc. – for Engineering Consulting and Integration Services for the Upgrade of the Water Supervisory Control and Data Acquisition (SCADA) System. $870,000 based on Formal Request for Proposal.
Contact Person is Karen Kelley 541-685-7153

3.

Wildish Construction Co. – for the Construction and Installation of a Ductile Iron Water Main in Polk Street. $900,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Altec Industries – for a cooperative contract for the Purchase of Four (4) Small Service Bucket Trucks. $1,100,000 (one time purchase).
Contact Person is Karen Kelley 541-685-7153 

5.

GE Grid Solutions LLC – for JMUX Replacement Equipment. $226,500 (one time purchase) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

6.

Magnum Power, LLC – for Construction Services at EWEB’s Oak Grove Facility in Clackamas County. $747,000 based on Formal Invitation to Bid (2 bids received).
Contact Person is Karen Kelley 541-685-7153

7.

McKenzie Watershed Alliance (MWA) – for Forest Management of Deer Creek Phase 4 floodplain restoration. $425,000 based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

8.

Pape Machinery (John Deere dealer) – for a cooperative contract for the Purchase of a Hydraulic Excavator. $241,000 (one time purchase).
Contact Person is Karen Kelley 541-685-7153

9.

Peterson Trucks Inc. – for a cooperative contract for the Purchase of Two (2) Dump Trucks. $400,000 (one time purchase).
Contact Person is Karen Kelley 541-685-7153

10.

RDO Equipment (Vermeer dealer) – for a cooperative contact for the Purchase of a Horizontal Directional Drilling Machine. $190,000 (one time purchase).
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
11.

Resolution No. 2213 - Highest and Best Use of Reserves.
Contact Person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • Bertelsen Property Update
  •  
  • EWEB Education Grants and Private Schools
  •  
  • Goal #2(c): Collective Bargaining Agreement Background & Negotiation Process
  •  
  • Proposed Policy to Replace Current Board Policy EL-4 – Compensation and Benefits
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.