05-03-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

May 3, 2022

The May board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-05-03-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before May 3 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org  following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may received one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

City of Eugene Liaison Update

Information 5:50 15
4.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before May 3 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. on May 3 will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION ITEMS
5.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
6.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
7.

Items removed from Consent Calendar

Action 6:35 5
GENERAL BUSINESS ITEMS
8.

Upriver Meeting Follow-Up Discussion
EWEB Board of Commissioners

Discussion 6:40 20
9.

Reserve Fund Status and Transfers/Use of Reserves
Deborah Hart, Chief Financial Officer

Direction 7:00 15
10.

Annual Strategic Plan Review
Frank Lawson, General Manager

Discussion 7:15 30
11.

Break

7:45 10
12.

EWEB Water Supply Forecasting for Electric Generation Resources
Matthew Schroettnig, Power Planning Supervisor
Jonathan Hart, Power Trader

Information 7:55 30
13.

Quarterly Operational & Strategic Goals Report for Q1
Frank Lawson, General Manager
Rod Price, Assistant General Manager


Information 8:25 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:55 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:05 10
16.

Adjourn

9:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. March 31, 2022 Executive Session #1
b. March 31, 2022 Executive Session #2
c. April 5, 2022 Executive Session #1
d. April 5, 2022 Executive Session #2
e. April 5, 2022 Regular Session

CONTRACTS
2.

Hamer Environmental – for Northern Spotted Owl Biological Analyses and Reviews. $215,000 (over five years) based on Formal Request for Proposals.
Contact person is Karen Kelley 541-685-7153

3.

Sure Power Consulting, LLC, Make It Happen, LLC, and Milestone Utility Services – for additional funds for as-needed Project Management and Business Analyst Services to supplement internal resources and mitigate staff vacancies; additional work needed includes EWEB Enterprise Solutions (EES), formerly referred to as ERP system, and transition to new AMI systems. Amount this Request: $3,500,000; Resulting Cumulative Total $4,500,000 (between three contracts over five years) based on a Formal Request For Proposals.
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Armorcast Products Company – for Voltek Vault Replacement Systems. $605,000 (over five years) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153 

5.

Fire Protection Specialists, LLC – for Fire Detection Systems. $200,000 based on a Formal Invitation to Bid.
Contact person is Karen Kelley 541-685-7153

6.

Larson Electronics – to authorize the General Manager to approve a contract after completion of contract negotiations – for the purchase of Single Phase Padmounted Transformers. $3,500,000 based on Direct Negotiation.
Contact person is Karen Kelley 541-685-7153

7.

Schnabel Engineering, LLC – for Safety Inspection Services for the Leaburg-Walterville Hydroelectric Project. $200,000 based on a Formal Request for Proposals.
Contact person is Karen Kelley 541-685-7153

8.

Authorize the General Manager to approve a contract – for Switchgear Equipment. Not to Exceed $550,000 based on a Formal Invitation to Bid.
Contact person is Karen Kelley 541-685-7153

RESOLUTIONS
9.

Resolution No. 2212 - Annual Price Adjustment for Joint Use Fees and Charges.
Contact Person is Karen Kelley 541-685-7153

OTHER
10.

Amendment to Request for Proposals for EWEB’s HQ Riverfront Property.
Contact Person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • 2022 Wildfire Season Preparedness
  • Board Policy Review/Recommended Update - GP7 Parliamentary Procedures
  • Oregon Renewable Portfolio Standard 2021 Compliance Report
  • Proposal for Monthly Smart Meter Opt-Out Fee for Residential Customers
  • Walterville Canal Flow Restrictions for 2022
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.