01-04-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
VIRTUAL MEETING

January 4, 2022

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic. Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-Meeting-01-04-22 (see instructions below).

Public Input

Members of the public wishing to provide input are invited to do so virtually or in writing:

Sign Up to Speak by Telephone – email general.manager@eweb.org: Requests must be received before January 4 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.  

Submit Written Testimony –  email general.manager@eweb.org and clearly indicate “January 4 public testimony”: Comments received by 2:00 pm on meeting day will be provided to the board in advance of the meeting. Comments received after 2:00 pm may not be reviewed until after the meeting. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  Two pop-up windows will appear: 

1. The first pop-up asks if you would like to "Open Microsoft Teams".  Click "Cancel".
2. The second asks you to select either "Download the Windows app" or "Watch on the web instead".  Select "Watch on the web instead".  

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event. 

iOS and other devices may require you to download the MS Teams app to view.   The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input by Telephone or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
Sign Up to Speak by Telephone – email general.manager@eweb.org: Requests must be received before January 4 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.  
Submit Written Testimony –  email general.manager@eweb.org and clearly indicate “January 4 public testimony”:  Comments received by 2:00 pm on meeting day will be provided to the board in advance of the meeting. Comments received after 2:00 pm may not be reviewed until after the meeting. Written comments will not be read during the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
6.

Items removed from Consent Calendar

Action 6:20 5
7.

2022 Election of Officers
EWEB Board of Commissioners

Action 6:25 10
8.

2022 Appointment of Board Liaison Assignments & Committees
EWEB Board of Commissioners

Action 6:35 15
9.

Board Policy SD15 Climate Change
Frank Lawson, General Manager

Action 6:50 15
10.

Proposed 2022 Strategic Goals/Organizational Performance Measures
Frank Lawson, General Manager
Rodney Price, Assistant General Manager

Direction/Action 7:05 30
11.

Break

7:35 10
GENERAL BUSINESS ITEMS
12.

EWEB HQ Property Solicitation Process
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Direction 7:45 30
13.

Annual Board Policy Review
Frank Lawson, General Manager

Direction 8:15 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:45 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 8:55 10
16.

Adjourn

9:05 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

December 7, 2021 Regular Session

CONTRACTS
2.

Riverbend Materials – for additional funds for ¾” minus gravel. $330,000 (resulting cumulative total $580,000) based on a Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Dowl LLC – for engineering and related services for Carmen Bridge seismic upgrades. $220,000 based on a Formal Request for Proposals/Qualifications Based Selection (QBS) Process.
Contact person is Karen Kelley 541-685-7153 

4.

Kevin Cohen Plumbing, Inc. DBA Accurate Underground – for plumbing service reconnection work. $371,000 based on a Formal Invitation to Bid.
Contact person is Karen Kelley 541-685-7153

5.

Mitsubishi Electric Power Products, Inc. – for 115/230 kV circuit breakers. $2,400,000 based on a Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
6.

Resolution No. 2202 - Western Generation Agency (WGA) Board Appointment.
Contact person is Megan Capper 541-685-7363

7.

Resolution No. 2203 - Declaring Surplus Property for Utility Corridor Adjacent to Beltline.
Contact person is Jared Rubin 541-685-7609

8.

Resolution No. 2205 - Annual Appointment of Supplemental Retirement Plan Committee.
Contact person is Deborah Hart 541-685-7695

RATIFICATION OF BOARD APPOINTED CONSULTANTS
9.

Ratification of Board Appointed Consultants
a. General Counsel - Luvaas Cobb Law Office (Eric DeFreest Primary Contact)
b. Supplemental General Counsel – Harrang Long Gary Rudnick P.C.
c. Real Estate Legal Counsel – Arnold Gallagher P.C.
Contact Person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • History of Contributions in Lieu of Taxes (CILT)
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.