10-05-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

October 5, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-Meeting-10-05-21 (see instructions below).

Public Input or Public Hearing

Members of the public wishing to provide input are invited to do so by completing the Sign Up to Speak web form - please specify whether you wish to provide your testimony during the Public Input (any topic) or Public Hearing (Budgets and Long-Term Financial Plan) portion of the meeting.  Forms can be submitted any time, but not later than 12:00 pm (Noon) on the day of the board meeting in order to participate.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input/Hearing sessions via telephone.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted: 

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead".  Select "Watch on the web instead".  

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input via Telephone
Sign up to speak: Requests must be received before October 5 at NoonPlease specify "public input" in your request.  Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.

Public Input 6:05 15
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:20 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:25 5
6.

Items removed from Consent Calendar

Action 6:30 5
GENERAL BUSINESS ITEMS
7.

2022 Draft Electric & Water Budgets and Long-Term Financial Plans Update
Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor

Update 6:35 15
8.

Public Hearing on 2022 Budget Assumptions and LTFP
Sign up to speak: Requests must be received before October 5 at NoonPlease specify "public hearing" in your request.  Speakers will be contacted with instructions for calling in to the meeting.  All testimony will be summarized in the meeting minutes.

Public Hearing 6:50 10
9.

2022 Draft Electric & Water Budgets and Long-Term Financial Plans Update
Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor

Direction 7:00 15
10.

Break

7:15 5
11.

Water Utility Second Source Project - Update/Planning
Karen Kelley, Chief Operations Officer
Wally McCullough, Water Engineering Supervisor

Update/Discussion 7:20 30
12.

EWEB Headquarters Property Disposition
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Direction 7:50 30
13.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:20 10
14.

Board Wrap Up
EWEB Board of Commissioners

Review 8:30 10
15.

Adjourn

8:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. August 3, 2021 Executive Session - Amended
b. September 7, 2021 Executive Session
c. September 7, 2021 Regular Session

CONTRACTS
2.

BCI Contracting, White's Tree Service LLC, and Brink Brothers Inc. - for three contracts for Hazard Fuel Management.  $4,500,000 (between three contracts over 5 years) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Wolf Water Resources - for Wetland Delineation and Hydraulic Modeling services.  $300,000 (over 5 years) based on Formal Request for Proposals using the Qualification Based Selection (QBS) process.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
4.

Resolution No. 2112 - Update to Board Policy GP10 Public Input.
Contact person is Frank Lawson 541-685-7621

5.

Resolution No. 2114 - Annual Investment Policy Review.
Contact person is Deborah Hart 541-685-7695

6.

Resolution No. 2116 - Update to Board Policy SD1, Mission, Vision, Values & Legacy and Amendment to Strategic Plan.
Contact person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • City of Eugene 2020 Census Ward Boundary Project Update
  • EWEB/City of Eugene Joint Work Session Recap and Follow-Up
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.