08-03-21 Board Agenda - IN PERSON MEETING

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

AUGUST 3, 2021

Now that Governor Brown has lifted COVID-19 health and safety restrictions, we are pleased to announce the return of in-person board meetings and public attendance. 

Customers and the general public are welcome and encouraged to attend, or view a live stream of the meeting at https://tinyurl.com/EWEB-Board-Meeting-08-03-21.  

Members of the public wishing to provide comments are invited to do so in-person (virtual testimony is not available for Aug. 3). 

In alignment with CDC/OHA recommendations, EWEB is requiring face coverings for both vaccinated and unvaccinated people in public indoor settings.

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) - to consider information or records that are exempt by law from public inspection, and ORS 192.660(2)(h) - to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 15
3.

Public Input (in-person only)
Each person will have up to three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:00 60
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 7:00 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 7:05 5
6.

Items removed from Consent Calendar

Action 7:10 5
GENERAL BUSINESS ITEMS
7.

Leaburg Evaluation and TBL Results and Review
Rod Price, Assistant General Manager
Lisa Krentz, Generation Manager

Update/Discussion 7:15 60
8.

Break

8:15 10
9.

2021 State Legislative Session Update
Jason Heuser, Public Policy and Government Affairs Program Manager

Information 8:25 15
10.

Electrification Impact Assessment - Preliminary Results
Megan Capper, Energy Resources Manager

Information 8:40 30
11.

Quarterly Strategic & Operational Report (Summary - Full Update in September)
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Information 9:10 10
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:20 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 9:30 10
14.

Adjourn

9:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. June 15, 2021 Special Upriver Meeting
b. July 6, 2021 Regular Session 

CONTRACTS
2.

Burns & McDonnell Engineering Company, Inc. - for engineering design services.  $650,000 based on a Formal Request for Proposals using the Qualification Based Selection (QBS) process.
Contact Person is Rod Price 541-685-7122

3.

MacKay Sposito, Inc. - Task Order #5 and additional funds  - for engineering, design, and related services for recreation design services in the Carmen-Smith Project.  $362,000 (original contract $650,000, resulting cumulative Task Order total $1,012,000) based on Request for Proposals using the Qualifications Based Selection (QBS) process.
Contact Person is Rod Price 541-685-7122

4.

Pacific Excavation - for excavation services at the E. 40th Ave Water Storage Tank site.  $3,370,000 (one-time).  Formal invitation to Bid.
Contact person is Karen Kelley 541-685-7153

5.

Wildish Building Co. - for construction services at the Trail Bridge power plant.  $2,507,002 (Construction Manager/General Contractor Guaranteed Maximum Price).
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
6.

CONTRACTS

ESA - for FEMA benefit cost analysis and environmental impact services.  $370,000 (over 5 years) based on a Formal Request for Proposals.
Contact person is Rod Price 541-685-7122

MEMORANDUM OF UNDERSTANDING
7.

General Pacific Inc. - for the sale of discounted heat pump water heaters to EWEB customers.  $300,000 (original contract $150,000, resulting cumulative total $700,000 through December 31, 2022).
Contact person is Julie McGaughey

RESOLUTIONS
8.

Resolution No. 2112 - Update to Board Policy GP10 Public Input.
Contact person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • EWEB Deferred Compensation Plan - Charter Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.