12-01-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

DECEMBER 1, 2020

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-12-01-20.

Members of the public wishing to provide input are invited to do so by completing the web form below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit requests to speak by 2:00 pm on December 1.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input via Telephone
All testimony will be summarized in the meeting minutes. Requests must be received before December 1 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Input 6:05 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:15 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:20 5
6.

Items removed from Consent Calendar

Action 6:25 5
7.

2021 Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer

Update 6:30 15
8.

Public Hearing on 2021 Proposed Budgets and Prices
All testimony will be summarized in the meeting minutes. Requests must be received before December 1 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Hearing 6:45 10
9.

2021 Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer
Resolution No. 2028 - 2021 Budgets
Resolution No. 2029 - Electric Customer Service Charges & Prices
Resolution No. 2030 - February 2021 Revised Water Prices

Action 6:55 15
10.

Break

7:10 5
11.

Resolution No. 2031 - 2021 State Legislative Agenda
Susan Ackerman, Chief Energy Officer
Jason Heuser, Policy & Governance Program Manager

Action 7:15 20
GENERAL BUSINESS ITEMS
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:35 10
13.

Appreciation of Commissioners Helgeson and Mital
EWEB Board of Commissioners and General Manager

7:45 15
14.

Board Wrap Up
EWEB Board of Commissioners

Review 8:00 10
15.

Adjourn

8:10 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. November 2, 2020 Executive Session
b. November 2, 2020 Regular Session

CONTRACTS
2.

Burns & McDonnell - for as-needed electric distribution design services. $625,000 (over 5 years) based on competitive RFP.
Contact person is Rod Price 541-685-7122

3.

Inter-Fluve, Inc. - for environmental engineering services associated with the FERC-required implementation of the fish habitat enhancements at the Carmen-Smith Project. $1,635,000 based on Qualifications Based Selection (QBS) process.
Contact person is Rod Price 541-685-7122

4.

SPX Transformer Solutions, Inc. - for the purchase of three power transformers. $3,750,000 based on competitive RFP.
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

INTERGOVERNMENTAL AGREEMENTS

Lane Council of Governments (LCOG) - to provide orthoimagery and LiDAR acquisition services in support of Electric Generation, Drinking Water Source Protection, and watershed recovery and restoration efforts.  $210,000 based on Direct Negotiations/State Contract.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
6.

Resolution No. 2019 - Electric and Water Budget Amendments.
Contact person is Deborah Hart 541-685-7695

7.

Resolution No. 2027Authorizing General Manager to Approve Sale of WGA Steam Turbine Generator.
Contact person is Susan Ackerman 541-685-7185

8.

Resolution No. 2032 - Authorizing Acquisition of Real Property near Leaburg Canal.
Contact person is Mike McCann 541-685-7379

9.

Resolution No. 2033 - Authorizing General Manager to Negotiate and Execute a Purchase Agreement for West Eugene Property.
Contact person is Frank Lawson 541-685-2632

10.

Resolution No. 2034 - MGP Site Declaration of Surplus and Authorizing General Manager to Execute Sale to the City of Eugene or City of Eugene Urban Renewal Agency.
Contact person is Frank Lawson 541-685-2632


CORRESPONDENCE
 
  • 2019 EWEB Operational Greenhouse Gas Inventory
  • 2020 Year-end Audit Planning
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.