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03-05-13 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

March 5, 2013


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
Roger Gray, General Manager, Debra Smith, Assistant General Manager & Cathy Bloom, Financial Services Manager

5:00 30

WORK SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Electric Utility Financial Strategies Update
Roger Gray, General Manager, Debra Smith, Assistant General Manager, Cathy Bloom, Financial Services Manager and Sue Fahey, Fiscal Services Supervisor

5:30 90
2.

Public Involvement in Budget and Rates Process
Roger Gray, General Manager, Debra Smith, Assistant General Manager, Cathy Bloom, Financial Services Manager and Lance Robertson, Public Affairs Manager

7:00 15

REGULAR SESSION
Call to Order: 7:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check
President Simpson

7:30 5
2.

Public Input

Public Input 7:35 10
3.

Approval of Consent Calendar
Items will be approved by one motion and without discussion.  If discussion is required, specific items will be removed from the Consent Calendar and considered separately.

Action 7:45 5
4.

Items removed from Consent Calendar

Action 7:50 5
5.

Advanced Metering Infrastructure (AMI) Contract with Sensus, USA
Roger Gray, General Manager and Greg Armstead, IT Project Manager

Action 7:55 15
6.

Intergovernmental Agreement for Limited Income Whole House Efficiency Services
Mark Freeman, Customer Services & EMS Manager and Kathy Gray, Energy Management Program Supervisor

Action 8:10 10
7.

Customer Care Programs:  Intergovernmental Agreement No. 13-0001 Lane County HSD
Mark Freeman, Customer Services & EMS Manager and Wendi Schultz-Kerns, Cash Accounting Supervisor

Action 8:20 10
8.

Backgrounder/White Paper on EWEB Rate-Making Principles
Roger Gray, General Manager, Debra Smith, Assistant General Manager and EWEB Leadership Team

8:30 45
9.

Items from Board Members

9:15 20
10.

Correspondence & Board Agendas

9:35 5
11.

Adjourn

9:40 --

CONSENT CALENDAR
MINUTES
1.

a. January 3, 2013 - Regular Session
b. February 2, 2013 - Work Session
c. February 2, 2013 - Regular Session
d. February 19, 2013 - Executive Session

CONTRACTS
2.

Altec Industries, Inc. - for the purchase of four insulated over-centered aerial man lifts used by the Electric Division Line Crews - Generation & Fleet Services - $862,000 (over two years)
Contact person is Roger Kline, 541-685-7484

3.

Axelrod, LLC - to provide Environmental Consulting Services for investigation and clean up of the former Eugene Manufactured Gas Plant (MGP) - Environmental Services - $200,000 (over 2 years, Total $824,000)
Contact person is Steve Newcomb, 541-685-7391

4.

Brattain International Trucks, Inc. - for the purchase of chassis - Generation & Fleet Services - $725,000 (over two years)
Contact person is Roger Kline, 541-685-7484

5.

Carte International - for 5, three-phase network transformers - Engineering Department - $150,000
Contact person is Mel Damewood, 541-685-7145

6.

Enviroshed - for confidential document destruction (on-site shredding) services - Electric Operations - $26,000 (through January 2015, Total $55,700 over 5 years)
Contact person is Todd Simmons, 541-685-7373

7.

Kendall Ford - for the purchase of 15 light duty vehicles - Generation & Fleet Services - $396,000
Contact person is Roger Kline, 541-685-7484

8.

Mesa Technical Associates - for Station Class Battery Banks and Racks on an as needed basis - Engineering Department - $111,000 (over 5 years)
Contact person is Mel Damewood, 541-685-7145

9.

Scelzi Enterprises, Inc. - for the purchase of three service bodies for EWEB's fleet of utility trucks - Generation & Fleet Services - $135,000
Contact person is Roger Kline, 541-685-7484

10.

Schweitzer Engineering Laboratories - for the purchase of Substation Automation Equipment - Engineering Department - $925,000 (over 5 years)
Contact person is Mel Damewood, 541-685-7145

RESOLUTIONS
11.

Resolution No. 1302 - System Development Charge Revision
Contact Cathy Bloom, 541-685-7150

12.

Resolution No. 1303 - Budget and Rates Advisory Committee
Contact Cathy Bloom, 541-685-7150


CORRESPONDENCE
 
  • Bonneville Power Administration FY 2014-15 Rate Proceedings
  • Carmen-Smith Project Update
  • Commissioner Advance Questions on Board Agenda and Consent Calendar Items
  • Commissioner Request to Change or Edit Board Minutes
  • EWEB Customer Care Plus Program effectiveness analysis
  • Information Technology (IT) Update
  • 2013 Fleet Services Capital Improvement Plan & Fleet Lifecycles
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.