08-05-25 Board Agenda

AGENDA

EUGENE WATER & ELECTRIC BOARD

ROOSEVELT OPERATIONS CENTER

TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

August 5, 2025

The August board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the link above to access the meeting link. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube by the end of board meeting week. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	5:40	20
BOARD ACTION AND GENERAL BUSINESS ITEMS
4.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:00	5
5.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:05	5
6.	Items removed from Consent Calendar	Action	6:10	5
7.	Upper Willamette SWCD Investments and Opportunities ^{Deborah Hart, AGM & Chief Financial Officer} ^{Karen Kelley, Chief Operations Officer}	Discussion	6:15	20
8.	Ownership of Fire Hydrants (PDF) ^{Frank Lawson, CEO & General Manager} ^{Deborah Hart, AGM & Chief Financial Officer} ^{Karen Kelley, Chief Operations Officer}	Discussion	6:35	30
9.	Quarterly/Q2/Mid-Year Operational & Organizational Goals Update & Approval of Revised 2025 Organizational Goal (PDF) ^{Frank Lawson, CEO & General Manager}	Information	7:05	45
10.	General Manager Transition Plan ^{Frank Lawson, CEO & General Manager}	Discussion	7:50	15
11.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	8:05	5
12.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:10	10
13.	Adjourn		8:20	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. June 17, 2025 Work Session (PDF) b. July 8, 2025 Regular Session (PDF)
CONTRACTS
2.	David Evans and Associates, Inc. (PDF) - for the Jessen Substation Rebuild. $170,000 based on Formal Request for Proposal (Original contract amount $580,000, spend over last approval $77,225, resulting cumulative total $750,000). ^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}
3.	NAPA Genuine Parts Company dba TWGW, Inc. (PDF) – for Vendor Managed and Inventory Logistics Management Solutions for Fleets and Facilities. $10.2 million based on a Cooperative Contract. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.	CONTRACTS Mason, Bruce, & Girard, Inc. (PDF) - for Carmen-Smith Botanical Consulting Services. $300,000 based on Direct Negotiation/Sole Source. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
5.	PSI Water Technologies, Inc. (PDF) - for As-Needed Parts for Hayden Bridge Sodium Hypochlorite Generation System. $200,000 over 5-years based on Direct Negotiation/Sole Source. ^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

08-05-25 Board Agenda

Eugene Water & Electric Board

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