07-08-25 Board Agenda

Agenda Check

Items from Board Members and General Manager

Correspondence (PDF)
^{Frank Lawson, General Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

ORG. GOAL #3 – BPA Product Final Recommendation & Preview of Proposed Energy Resource Study (ERS) Action Plan (PDF)
^{Frank Lawson, General Manager/Chief Executive Officer
Deborah Hart, AGM & Chief Financial Officer
Brian Booth, Chief Energy Resource Officer}

ORG. GOAL #3 – Resolution No. 2515 Authorizing GM to Finalize and Execute BPA Contract (See previous item for background memo)
^{Frank Lawson, General Manager/Chief Executive Officer
Deborah Hart, AGM & Chief Financial Officer
Brian Booth, Chief Energy Resource Officer}

2026 Integrated Capital and Long-Term Financial Plans (PDF)
^{Frank Lawson, General Manager/Chief Executive Officer
Deborah Hart, AGM & Chief Financial Officer
Karen Kelley, Chief Operations Officer}

Break

Review of Annual Organizational Goals (Potential Revisions) (PDF)
^{Frank Lawson, General Manager/Chief Executive Officer}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

June 3, 2025 Regular Session (PDF)

LX International America, Inc. (PDF) - for a 38 MVA Transformer. $1,861,000 based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Owen Equipment (PDF) – for the use of a cooperative contract for the Purchase of a Vactor Manufacturing Truck Mounted Hydro-Excavator. $688,000.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

Verizon Wireless (PDF) – for the continued use of a cooperative contract for the purchase of wireless voice, data, and accessories. $1,250,000 (original contract amount $1,000,000, resulting cumulative total $2,250,000).
^{Contact Person is Travis Knabe 541-685-7770 / Daniele McCallum 541-685-7891}

CONTRACTS

Cornforth Consultants, Inc. (PDF) – for additional funds for Dam Safety Engineering Services. $1,000,000 (includes spend over last approval) based on Formal Request for Proposals – Qualifications Based Selection (QBS) (original contract amount $3,000,000, resulting cumulative total $4,000,000).
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Energy Northwest (PDF) – for additional funds for Stone Creek Operation and Maintenance services. $3,550,000 (includes spend over last approval) based on Direct Negotiation (original contract amount $2,000,000, resulting cumulative total $5,550,000 over approximately 10-years)
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Garten Services, Inc. (PDF) – for Janitorial Services for the Roosevelt Operations Center and Hayden Bridge Water Filtration Plant. $2,300,000 (over 5 years) based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

GE Grid Solutions LLC (PDF) – for a contract and additional funds for JMUX Replacement Equipment – LAST BUY Purchase Options. $205,000 based on Direct Negotiation (original $140,000 not previously approved by the Board plus an increase of $65,000, resulting cumulative total $205,000).
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

Link Oregon (PDF) – for additional funds for Internet Services. $35,000 based on Direct Negotiation (original contract amount $225,000, resulting cumulative total $260,000).
^{Contact Person is Travis Knabe 541-685-7770 / Daniele McCallum 541-685-7891}

Riverbend Materials (PDF) – for As Needed Vac Truck Disposal Services. $800,000 (over 5 years) based on Direct Negotiation / Sole Source.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

McKenzie Fire and Rescue (MFR) (PDF) – for additional funds for the extended McKenzie Valley Fuels Reduction Project. $125,000 based on Direct Negotiation – Intergovernmental Agreement (original amount $325,000, resulting cumulative total $450,000 over 4-years).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Oregon Department of Forestry (ODF) (PDF) – for additional funds for the extended McKenzie Valley Fuels Reduction Project. $125,000 based on Direct Negotiation – Intergovernmental Agreement (original amount $325,000, resulting cumulative total $450,000 over 4-years).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Reserve Fund Status and Transfers – Use of Reserves and Revisions to Financial Policies (PDF)
a. Resolution No. 2512 - Update to Financial Policies
b. Resolution No. 2513 - Highest & Best Use of Cash/Reserves/Transfers
^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436 or TiaMarie Harwood 541-685-7492}

Resolution No. 2514 - Limits EWEB’s Non-Utility Billing/Collections for a Specific Period (PDF)
^{Contact Person is Frank Lawson 541-685-7621}