06-03-25 Board Agenda

Agenda Check

Items from Board Members and Assistant General Manager

Correspondence (PDF)
^{Deborah Hart, Assistant General Manager/Chief Financial Officer}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Prior Year-End (2024) Audited Financial Statements and Management Letter (PDF)
^{Deborah Hart, Assistant General Manager/Chief Financial Officer
Keith Simovic, Moss Adams
Ayde Alvarado, Moss Adams}

EWEB Billing and Collection of Non-Utility Fees (No Backgrounder)
^{EWEB Board of Commissioners
Deborah Hart, Assistant General Manager/Chief Financial Officer}

Break

Annual Capital Improvement Plan Assumptions and Priorities (PDF)
^{Karen Kelley, Chief Operations Officer
Deborah Hart, Assistant General Manager / Chief Financial Officer}

Board Wrap Up including Upriver Meeting Follow-Up Discussion (No Backgrounder)
^{EWEB Board of Commissioners}

Future Board Agendas (PDF)
^{Deborah Hart, Assistant General Manager / Chief Financial Officer}

Adjourn

May 6, 2025 Regular Session (PDF)

Trout Mountain Forestry (PDF) – additional funds for the Long-Term Management of the 965-acre Leaburg Forest and High Banks Carbon Forest Planting Project. $440,000 based on Formal Request for Proposal RFP) ($145,000 original contract amount, $145,000 additional previously approved, $730,000 resulting cumulative total [over 15-years]).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

West Lane Tree Service (PDF) - for Utility Line Clearance services.  $23,000,000 based on Formal Request for Proposal (RFP).
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7149}

CONTRACTS

Wildish Building Company (PDF) – for a Construction Task Order (CTO) for the Carmen-Smith Load Bank Station. $19,000,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

EWEB Education Grant Program (PDF) – new Inter-Governmental Agreements (IGAs) with Eugene 4J, Bethel, Springfield, and McKenzie School Districts for Education Grant Funding for the 2025-2027 School Years.  $635.5K - Eugene 4J; $175.5K – Bethel; $98K – Springfield; $54K McKenzie for cumulative total of $963,000 (for 4 school districts over 2 years) based on grant application.
^{Contact Person is Julie McGaughey 541-685-7066 / Claire Wray 541-685-7400}

Update to Customer Fees, Rates, and Charges (PDF) – for proposed price changes including annual adjustments to Joint Use/Pole Attachments, Dark Fiber, and other Customer charges and fees as necessary.
a. Resolution No. 2510 (Electric)
b. Resolution No. 2511 (Water)
^{Contact Person is Deborah Hart 541-685-7695 / Adam Rue 541-685-7113}