05-06-25 Board Agenda

Agenda Check

Items from Board Members and General Manager

Correspondence (PDF)
^{Frank Lawson, Chief Executive Officer / General Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF) (minus Item No. 13, Various Value-added Resellers for the use of multiple cooperative contracts to purchase EWEB Information Services Core Technology)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar - Highlighted by Management for Discussion – Consent Calendar B item #13:  Various Value-added Resellers for the use of multiple cooperative contracts to purchase EWEB Information Services Core Technology (hardware, software, and support).  $15,000,000 (over 5 years).  

Customer Service Policy: Future Manual Meter Reading Fees (PDF) (Potential Implementation in 2026)
^{Frank Lawson, Chief Executive Officer / General Manager
Deborah Hart, Assistant General Manager / Chief Financial Officer}

City of Eugene Fire Fee – EWEB Billing and Collection (No backgrounder)
^{Board of Commissioners}

Organizational Goal #1 – Annual Major Capital Project Update (No backgrounder)
^{Karen Kelley, Chief Operations Officer
Mike Masters, Water Operations Manager
Tyler Nice, Electric Operations Manager}

Break

Organizational Goal #3 – Resolution No. 2509, BPA Product Initial Recommendation(s) (PDF)
^{Frank Lawson, Chief Executive Officer / General Manager
Brian Booth, Chief Energy Resource Officer}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. April 1, 2025 Regular Session (PDF)
b. April 15, 2025 Work Session (PDF)

Cable Huston LLP, Troutman Pepper Locke, and Law Offices of Jeremy D. Weinstein P.C. (PDF) – for Special Counsel Legal Sevices.  $13,000,000 (for 3 contractors/contracts over 5 years; Original Contract Amounts $10.34M - Cable Huston; $2.5M - Troutman Pepper; $150K - Weinstein) based on Formal Request for Proposals.
^{Contact Person is Frank Lawson 541-685-7621 / Sarah Gorsegner 541-685-7348}

Emery & Sons Construction Group, LLC (PDF) - for the East Broadway Water Main Replacement.  $1,972,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Emery & Sons Construction Group, LLC (PDF) - a 45-inch Steel Transmission Main Replacement.  $1,870,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Good Works Consulting, LLC (PDF) - for Consulting services in support of Board Policy SD23, Diversity, Equity, & Inclusion.  $300,000 (over 3 years, $94,610 for 2025) based on Formal Request for Proposals.
^{Contact Person is Frank Lawson 541-685-7621 / Bridget Otto 541-685-7359}

J.W. Fowler (PDF) - for the Construction of a 42-inch Water Transmission Main along East 23rd Avenue.  $5,100,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Pacific Excavation, Inc. (PDF) - for the Replacement of Water Mains.  $1,153,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

RiverBend Construction, Inc. (PDF) - for the Construction of Phase 2 of the ROC Expansion/Bertelsen Annex Project.  $2,882,000 (Base Bid plus Alternate 1) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

S-2 Contractors, Inc. (PDF) - for As-Needed Asphalt Patching Services.  $2,500,000 (over 5-years) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

CONTRACTS

Kearns & West, Inc. (PDF) – for a contract and additional funds for Carmen-Smith Facilitation Consulting Services. $400,000 (Original $149,500 plus an increase of $250,000) based on Direct Negotiation/Sole Source.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Wildish Building Company (PDF) - for a Construction Task Order for Aquatic Habitat Installation in the Lower Carmen Bypass Reach.  $1,560,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Wildish Building Company (PDF) - for a Construction Task Order for the Carmen Reservoir Habitat Improvements. $717,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Various Value-added Resellers (PDF) – for the use of multiple cooperative contracts to purchase EWEB Information Services Core Technology (hardware, software, and support).  $15,000,000 (over 5 years).
^{Contact Person is Travis Knabe 541-685-7770 / Danielle McCallum 541-685-7891}

Resolution No. 2503 (PDF) - EWEB Annex to the Lane County Multi-Jurisdictional Natural Hazard Mitigation Plan.
^{Contact Person is Sarah Gorsegner 541-685-7348 / Jeannine Parisi 541-685-7451}