04-01-25 Board Agenda

Agenda Check

Items from Board Members and General Manager

Correspondence (PDF)
^{Frank Lawson, General Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Jacobs dba CH2M Hill Engineers, Inc. (PDF) - for additional funds for Engineering Services at Carmen-Smith Upstream Fish Passage Project. $3,280,000 (includes $1.85 million spend over last approval) based on Request for Proposals. (Original Contact Amount $10 million, Additional Previously Approved $5 million, Resulting Cumulative Total including spend over last approval $18,280,000.)

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

City of Eugene Liaison Update (No background memo)
^{John Barofsky, Board President
Mindy Schlossberg, Board Vice President}

City of Eugene Fire Fee – EWEB Billing & Collection (No background memo)
^{EWEB Board of Commissioners}

Organizational Goal #6 – Water Master Plan Update (PDF)
^{Mike Masters, Water Operations Manager
Chris Irvin, Water Engineering Supervisor
Nathan Endicott, Staff Engineer}

Climate Guidebook / Annual GHG Inventory Update (Board Policy SD15) (PDF)
^{Kelly Hoell, Climate Policy Analyst}

Break

Wildfire Mitigation Compliance Plan Annual Update & Approval of Resolution No. 2508 (PDF)
^{Jeannine Parisi, Resiliency Program Manager}

General Manager's Annual Performance Evaluation & Merit Compensation Discussion for Prior Year (No background memo)
^{John Barofsky, Board President
EWEB Board of Commissioners}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. March 4, 2025, Regular Session (PDF)
b. March 18, 2025, Executive Session (PDF)
c. March 18, 2025, Work Session (PDF)

Brink Brothers Inc. (PDF) – for Field Mowing Services. $500,000 (estimated over 5-year period – initial term is one year) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Peterson Power Systems (PDF) – for the use of a cooperative contract for the purchase of a Caterpillar XQ330 - 264kW Generator. $234,00 (one-time).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

CONTRACTS

capSpire, Inc. (PDF) – for additional funds for Commodity Transaction and Risk Management (CTRM) Support Services. $320,000 (includes $18,440 spend over last approval) based on Direct Negotiation. (Original Contract Amount $500,000, Resulting Cumulative Total $820,000).
^{Contact Person is Travis Knabe 541-685-7770 and Brian Booth 541-685-7774 / Bruce Debysingh 541-685-7196}

Hermosa Beach Consulting Group LLC (PDF) – for a contract and additional funds for SAP Controls Implementation and Advisory Services. $165,000 based on Direct Negotiation. (Original Contract Amount not previously approved by the Board $139,200, Cumulative Total includes Original Contract Amount plus an increase of $25,800).
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

Pacific Excavation (PDF) - for Site Preparation Work at the Carmen-Smith Load Bank Project. $737,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Wildish Building Company (PDF) - for a Construction Task Order for installation of a debris boom. $1,767,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price. ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Wildish Building Company (PDF) - for a Construction Task Order for the Reconstruction of the Carmen Reservoir Recreation Area and Beaver Marsh Wildlife Observation Site. $1,265,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

McKenzie River Trust (MRT) (PDF) – for the use of additional grant funding under the Memorandum of Agreement (MOA) to support the MRT in the Acquisition and Management of approximately 174-Acres of Land in the Gate Creek Watershed near Vida, Oregon. $600,000 based on Direct Negotiation/MOA. (Original Contract Amount $1.5 million, Additional Previously Approved $400,000, Cumulative Total $2.5 million).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Resolution No. 2505 (PDF) - Amendment to Joint Ownership Agreement for Harvest Wind Project.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Resolution No. 2506 (PDF) - Bylaw Amendment.
^{Contact Person is Frank Lawson 541-685-7621 / Anne Kah 541-685-7191}

Resolution No. 2507 (PDF) - Board Policy Amendments.
^{Contact Person is Frank Lawson 541-685-7621 / Anne Kah 541-685-7191}