01-07-25 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

January 7, 2025

The January board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the link above to access the meeting link. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube by the end of board meeting week. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Oath of Office for Commissioners Barofsky, Carlson, and Morris ^{Katie LaSala, City Recorder}		5:30	10
3.	New Commissioner Tim Morris Self-Introduction	Information	5:40	5
4.	Items from Board Members and General Manager	Information	5:45	10
5.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	5:55	10
6.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	6:05	20
BOARD ACTION AND GENERAL BUSINESS ITEMS
7.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:25	5
8.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:30	5
9.	Items removed from Consent Calendar	Action	6:35	5
10.	2025 Election of Officers (PDF) ^{EWEB Board of Commissioners}	Action	6:40	10
11.	2025 Appointment of Board Liaison Assignments & Committees (PDF) ^{EWEB Board of Commissioners}	Action	6:50	10
12.	Proposed 2025 Strategic Goals/Organizational Performance Measures (PDF) ^{Frank Lawson, General Manager}	Discussion	7:00	30
13.	Break		7:30	10
14.	General Manager’s 2025 Performance Evaluation Criteria (No background memorandum) ^{EWEB Board of Commissioners} ^{Frank Lawson, General Manager}	Direction	7:40	15
15.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	7:55	5
16.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:00	10
17.	Adjourn		8:10	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	December 3, 2024 Regular Session (PDF)
CONTRACTS
2.	FEI Testing & Inspection (PDF) - for Construction Inspection Services. $200,000 (over 5 years) based on Formal Request for Proposals. ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}
3.	Osmose Utilities Services, Inc. (PDF) - for Pole Inspection, Test, & Treat, and NESC and Joint Use Inspections. $1,000,000 (over 5 years) based on Formal request for Proposals. ^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-7419}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.	RATIFICATION OF BOARD APPOINTED CONSULTANTS Ratification of Board Appointed Consultants (EL2) - General Counsel – Luvaas Cobb (Eric DeFreest Primary Contact). ^{Contact Person is Deborah Hart 541-685-7695 / Quentin Furrow 541-685-7380}
RESOLUTIONS
5.	Resolution No. 2502 (PDF) - Annual Appointment of Supplemental Retirement Plan Committee. ^{Contact Person is Deborah Hart 541-685-7695}

CORRESPONDENCE
	Process for Annual GM Performance Evaluation (PDF) 2025 Water System Master Plan (PDF)

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

01-07-25 Board Agenda

Eugene Water & Electric Board

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