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09-03-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM 

4200 ROOSEVELT BLVD, EUGENE

September 3, 2024

The September board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the link above to access the meeting link.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube by the end of board meeting week.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 10
3.

Correspondence (PDF)
Frank Lawson, General Manager

Review 5:40 10
4.

Public Input: In-person or by Telephone
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 5:50 30
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 6:20 5
6.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 6:25 5
7.

Items removed from Consent Calendar

Action 6:30 5
8.

Initial Commissioner Perspectives – Community Interest Letter (No background memorandum)

Discussion 6:35 20
9.

Resolution No. 2414 (PDF) - Trail Bridge: BPA Exhibit A Updates 
Brian Booth, Chief Energy Resources Officer
Megan Capper, Energy Resource Manager
Aaron Yale-Bush, Senior Energy Resource Analyst

Action 6:55 15
10.

Resolution No. 2413 (PDF) - 2025 EWEB Avoided Cost Prices Update 
Brian Booth, Chief Energy Resources Officer
Jonathan Hart, Power Planning Supervisor

Action 7:10 15
11.

System Development Charge Methodology (PDF)
Deborah Hart, Assistant General Manager/CFO
Karen Kelley, Chief Operations Officer
Wally McCullough, Water Engineering Supervisor
Adam Rue, Rates Manager
Deborah Galardi, Consultant, Galardi Rothstein Group

Direction 7:25 30
WORK SESSION
12.

Annual Energy Resource Study Update (PDF) - Part 1 (Regional)
Brian Booth, Chief Energy Resources Officer

Information 7:55 20
13.

Break

8:15 10
14.

Annual Energy Resource Study Update (PDF) Part 2 (EWEB)
Brian Booth, Chief Energy Resources Officer

Information 8:25 30
15.

Future Board Agendas (PDF)
Frank Lawson, General Manager

Review 8:55 5
16.

Board Wrap Up
EWEB Board of Commissioners

Review 9:00 10
17.

Adjourn

9:10 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

August 6, 2024 Regular Session (PDF)

CONTRACTS
2.

Cornforth Consultants (PDF) – for Dam Safety Engineering Consulting Services. $1,000,000 (over 10 years) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

3.

L.R. Brabham and OEG (PDF) – for Commercial Electrical Services for EWEB owned Facilities.  $550,000 (over 5 years between two contracts) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408

4.

Nelson Truck Equipment Company, Inc.; Olympus Technologies, Inc. dba Cascade Truck Body & Trailer Sales; and Scelzi Enterprises, Inc. (PDF) - for the purchase, installation, & repair of vehicle related bodies, components, and accessories, to include trailers & accessories. $1,400,000 (Over 5-years between three contracts) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

Black & Veatch (PDF) – for additional funds for engineering services for the Carmen Smith Power Plant Upgrades Project. $2,000,000 based on Formal Request for Proposal (Original contract amount $6,000,000, additional previously approved, $2,000,000, cumulative total $10,000,000).
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

INTERGOVERNMENTAL AGREEMENTS
6.

McKenzie Fire and Rescue (MFR) (PDF) – for the McKenzie Valley Fuels Reduction Project. $325,000 (over 2 years) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

7.

Oregon Department of Forestry (ODF) (PDF) - for the McKenzie Valley Fuels Reduction Project. $325,000 (over 2 years) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

RESOLUTIONS
8.

Resolution No. 2412 (PDF) - Energy Resource Output Sales.
Contact Person is Brian Booth 541-685-7774 / Megan Capper 541-685-7363

9.

Resolution No. 2415 (PDF) - Strategic Plan Update.
Contact Person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • 2023 Audit Management Letter Update (PDF)
  • Current Year Legislative and Regional Policy Update & Upcoming Year Legislative Session Preview (PDF)
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.