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06-04-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

June 4, 2024

The June board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION #1
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

5:00 30
2.

Adjourn

5:30 --

EXECUTIVE SESSION #2
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

5:30 30
2.

Adjourn

6:00 --

REGULAR SESSION
Call to Order: 6:15 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:15 --
2.

Items from Board Members and General Manager

Information 6:15 10
3.

City of Eugene Potential Fees (No background memorandum included)
Sarah Medary, Eugene City Manager

Information 6:25 20
4.

Public Input: In-person or by Telephone
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 6:45 30
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 7:15 5
6.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 7:20 5
7.

Items removed from Consent Calendar

Action 7:25 5
8.

Annual Capital Improvement Plan Assumptions and Priorities (PDF)
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Direction 7:30 40
9.

Break

8:10 10
10.

Carmen-Smith Update (PDF)
Lisa Krentz, Generation Manager
Mark Zinniker, Generation Engineering Supervisor
Patty Boyle, Generation Contracts Supervisor

Information 8:20 45
11.

Upriver Meeting Follow-Up Discussion (No background memorandum included)
EWEB Board of Commissioners

Discussion 9:05 20
12.

Future Board Agendas (PDF)
Frank Lawson, General Manager

Review 9:25 5
13.

Board Wrap Up
EWEB Board of Commissioners

Review 9:30 10
14.

Adjourn

9:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. May 7, 2024 Executive Session (PDF)
b. May 7, 2024 Regular Session (PDF)

CONTRACTS
2.

Miller Nash LLP (PDF) - for Legal Counsel for Human Resource Related Matters. $600,000 (over 5 years) based on Formal Request for Proposals.
Contact Person is Kira Hutchens 541-685-7629 / Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

College Hill Storage Tanks – Demolition and Earthwork – authorize General Manager to approve new contract for the College Hill Storage Tanks – Demolition and Earthwork. $5.5 to $6.4 million (Range between three offers) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

4.

McKenzie River Trust (PDF) – for use of additional funding under the existing Memorandum of Agreement to support the Acquisition and Management of an additional 644-acres adjacent to the existing Finn Rock Reach Conservation Area.  $400,000 based on Direct Negotiation – Memorandum of Agreement (MOA) (Original contract amount $1.5 million, resulting cumulative total $1.9 million).
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

5.

Wildish Building Company (PDF) – for a Construction Task Order for construction services for the Reconstruction of Smith Reservoir Recreation Area. $1.7 million based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

RESOLUTIONS
6.

Reserve Fund Status and Transfers (PDF) – Use of Reserves and Revisions to Financial Policies.
a. Resolution No. 2407 - Highest & Best Use of Cash/Reserves/Transfers.
b. Resolution No. 2408 - Updates to Financial Policies.
Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436

7.

Update to Customer Fees, Rates, and Charges (PDF)
a. Resolution No. 2409 (Electric)
b. Resolution No. 2410 (Water)
Contact Person is Deborah Hart 541-685-7695 / Adam Rue 541-685-7113

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

 

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.