03-05-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

March 5, 2024

The March board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	5:40	40
BOARD ACTION AND GENERAL BUSINESS ITEMS
4.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:20	5
5.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:25	5
6.	Items removed from Consent Calendar	Action	6:30	5
7.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	6:35	10
8.	E. 40th Commissioning Update ^{Frank Lawson, General Manager}	Information	6:45	10
9.	State of the Watershed Annual Report (PDF) ^{Karen Kelley, Chief Operations Officer} ^{Mike Masters, Water Operations Manager} ^{Susan Fricke, Water Resources & Quality Assurance Supervisor}	Information	6:55	15
10.	Break		7:10	10
11.	State of the Utility Address & Prior Year-end Operational & Strategic Goals Report (PDF) ^{Frank Lawson, General Manager}	Information	7:20	45
12.	2025 Integrated Resource Plan & Energy Resource Study Kickoff, Scope & Analytical Plan (PDF) ^{Brian Booth, Chief Energy Officer} ^{Ben Ulrich, Energy Resource Analyst - Lead}	Information	8:05	30
13.	City of Eugene Liaison Update ^{Matt McRae, Board President (Tentative)} ^{John Barofsky, Board Vice President} ^{Frank Lawson, General Manager}	Information	8:35	15
14.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	8:50	5
15.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:55	10
16.	Adjourn		9:05	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. February 6, 2024 Executive Session (PDF) b. February 6, 2024 Regular Session (PDF)
CONTRACTS
2.	Historical Research Associates, Inc. (PDF) - for Cultural Resource Studies and Technical Support for the Carmen-Smith Hydroelectric Project. $400,000 (over 5 years) based on Formal Request for Proposals. ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7408}
3.	RiverBend Construction, Inc. (PDF) - for the construction of Phase 1 of the ROC Expansion/Bertelsen Annex Project. $2,836,000 based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.	CONTRACTS Scelzi Enterprises, Inc. (PDF) – for as-needed purchases for Specialized/Custom Truck Service Bodies thru March 2029. $800,000 based on Sole Source Direct Negotiation. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

CORRESPONDENCE
	EWEB/City of Eugene Joint Initiatives Agenda EWEB Participation in Equity Community Consortium State Legislative Update (Board Policy GP13 & Resolution No. 2326)

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

03-05-24 Board Agenda

Eugene Water & Electric Board

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