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02-06-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM 

4200 ROOSEVELT BLVD, EUGENE

February 6, 2024

The February board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660 (2)(f) to consider information or records that are exempt by law from public inspection (ORS 192.345(23) - Records or information that would reveal or otherwise identify security measures, or weaknesses or potential weaknesses in security measures, taken or recommended to be taken to protect buildings or other property).

5:00 --
2.

Adjourn

5:00 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 10
3.

Correspondence (PDF)
Frank Lawson, General Manager

Review 5:55 10
4.

Public Input: In-person or by Telephone
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
5.

Ice Storm Recovery Update/Report
EWEB Executive Management Team

Information 6:25 30
BOARD ACTION ITEMS
6.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 6:55 5
7.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 7:00 5
8.

Items removed from Consent Calendar

Action 7:05 5
9.

Resolution No. 2402 (PDF) - Upcoming Electric Utility Bond Financing 
Deborah Hart, Assistant General Manager and Chief Financial Officer
Aaron Balmer, Financial Services Manager

Action 7:10 20
10.

Break

7:30 10
11.

EWEB/City of Eugene Joint Initiatives Agenda (PDF)
EWEB Board of Commissioners

Action 7:40 30
GENERAL BUSINESS ITEMS
12.

McKenzie Valley Meeting Planning
Frank Lawson, General Manager
EWEB Board of Commissioners

Discussion 8:10 20
13.

Future Board Agendas (PDF)
Frank Lawson, General Manager

Review 8:30 5
14.

Board Wrap Up
EWEB Board of Commissioners

Review 8:35 10
15.

Adjourn

8:45 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

January 9, 2024 Regular Session (PDF)

CONTRACTS
2.

David Evans and Associates, Inc. (PDF) – for the Jessen Substation Rebuild.  $580,000 based on Formal Request for Proposal.
Contact Person is Karen Kelly 541-685-7153 / Tyler Nice 541-685-7419

3.

GE Renewables US, LLC (PDF) (formally Alstom Renewable US, LLC) – for additional funds for the Design-Build contract for Carmen Turbine Generator Rehabilitation.  $6,000,000  based on Formal Request for Proposal (original contract amount $19,776,000, spend over last approval $4,800,000, resulting cumulative total $25,776,000).
Contact Person is Karen Kelly 541-685-7153 / Lisa Krentz 541-685-7450

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Carson Wealth Management (CWM), LLC dba Northwest Capital Management (NWCM) (PDF) – for Deferred Compensation Benefits Consulting.  $162,000 (over 5-years) based on Direct Negotiation.
Contact Person is Lena Kostopulos 541-685-7466 /  Bridget Otto 541-685-7359

5.

CenturyLink (PDF) – for continuation of Telephone Services.  $475,000 based on Direct Negotiation (original contact amount $594,000, resulting cumulative total $1,069,000 [2021-2026]).
Contact Person is Travis Knabe 541-685-7770

6.

Riverbend Materials (PDF) – for the provision and delivery of Rock Materials.  $375,000 based on Formal Invitation to Bid (original contract amount $125,000 not previously approved by the Board, resulting cumulative total $500,000).
Contact Person is Karen Kelly 541-685-7153 / Mike Masters 541-685-7549

RESOLUTIONS
7.

Resolution No. 2403 - Board Policy Revisions (PDF)
Contact Person is Frank Lawson 541-685-7621 / Anne Kah 541-685-7191

8.

Resolution No. 2404 - Board Appointments, Committees, Outside Liaisons (PDF)
Contact Person is Frank Lawson 541-685-7621  / Anne Kah 541-685-7191


CORRESPONDENCE
 
  • Grant Funding Process
  • State Legislative Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.