12-05-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

December 5, 2023

The December board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input or Public Hearing

There will be two opportunities for comment at the December 5 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Upcoming-Year (2024) Proposed Budgets and Prices" will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	5:40	10
4.	Public Input: In-person, by Telephone, or Written Testimony ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. Written Testimony: Submit Written Testimony - Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	5:50	20
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:10	5
6.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:15	5
7.	Items removed from Consent Calendar	Action	6:20	5
8.	Upcoming-Year (2024) Proposed Budgets and Prices (PDF) ^{Deborah Hart, Chief Financial Officer} ^{Aaron Balmer, Financial Services Manager} ^{Alicia Voorhees, Budget and Rates Supervisor}	Update	6:25	15
9.	Public Hearing on Upcoming-Year (2024) Proposed Budgets and Prices ^{Sonya Carlson, Board President}	Public Hearing	6:40	10
10.	Upcoming-Year (2024) Proposed Budgets and Prices ^{Deborah Hart, Chief Financial Officer} ^{Aaron Balmer, Financial Services Manager} ^{Alicia Voorhees, Budget and Rates Supervisor}Resolution No. 2323 – 2024 Budget (PDF) Resolution No. 2324 – Electric Prices (PDF) Resolution No. 2325 – Water Prices (PDF)	Action	6:50	15
11.	Resolution No. 2326 – EWEB’s 2024 State Legislative Agenda (Board Policy GP13) (PDF) ^{Frank Lawson, General Manager} ^{Jason Heuser, Public Policy and Government Affairs Program Manager}	Action	7:05	20
12.	Annual Dam Safety Program Update (PDF) ^{Lisa Krentz, Generation Manager} ^{Laura Ohman, Chief Dam Safety Engineer}	Information	7:25	30
13.	Break		7:55	10
WORK SESSION
14.	2024 Organizational Goal Development (PDF) ^{Frank Lawson, General Manager} ^{Rod Price, Assistant General Manager}	Direction	8:05	35
15.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	8:40	5
16.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:45	10
17.	Adjourn		8:55	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	November 7, 2023 Executive Session #1 (PDF) November 7, 2023 Executive Session #2 (PDF) November 7, 2023 Regular Session (PDF)
CONTRACTS
2.	EC Electric, L.R. Brabham, and OEG (PDF) – for Electrical Services $1,200,000 (over 5 years between 3 contracts) based on a formal Invitation to Bid (ITB). ^{Contact person is Karen Kelly 541-685-7153 / Tyler Nice – 541-685-7419}
3.	Key Line Construction, Potelco, Inc., and Wilson Construction Company (PDF) – for Electric Line Crew Services $5,000,000 (over 5 years between 3 contracts) based on a formal Invitation to Bid (ITB). ^{Contact person is Karen Kelly 541-685-7153 / Tyler Nice – 541-685-7419}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.	CONTRACTS Diversified Workplace Solutions (PDF) – for Audio-Visual Solutions and a Technology Upgrade in the ROC Training Room $180,000 (one-time) based on the use of a cooperative contract. ^{Contact person is Karen Kelly 541-685-7153 / Scott Milovich 541-685-7408}
RESOLUTIONS
5.	Resolution No. 2321 (PDF) - Authorize General Manager to amend and extend Power Sales Agreement and Joint Operation Agreement with International Paper. ^{Contact Person is Rod Price 541-685-7122 / Megan Capper 541-685-7363}
6.	Resolution No. 2322 (PDF) – Water Utility 2023 Capital Budget Amendment. ^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}

CORRESPONDENCE
	Board Officer and Liaison Positions (PDF) EWEB’s Local Banking Participation (PDF) Present Year (2023) Year-end Audit Planning (PDF)

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

12-05-23 Board Agenda

Eugene Water & Electric Board

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