04-04-23 Board Agenda

Pursuant to ORS 192.660(2)(h) consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

Adjourn

Agenda Check

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before April 4 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Prior Year-End (2022) Audited Financial Statements and Management Letter
^{Deborah Hart, Chief Financial Officer
Rob Freytag, General Accounting & Treasury Supervisor
Julie Desimone, Moss Adams
Sydne Jacoby, Moss Adams
Keith Simovic, Moss Adams}

City of Eugene Liaison Agenda
EWEB Board of Commissioners

Prefunding/Funding Options for Leaburg Hydroelectric Project
^{Deborah Hart, Chief Financial Officer
TiaMarie Harwood, Financial Services Manager
Aaron Balmer, Fiscal Services Supervisor
Alicia Voorhees, Lead Financial Analyst}

Break

State of the Watershed Annual Presentation/Q&A
^{Karen Kelley, Chief Operations Officer
Mike Masters, Water Operations Manager
Susan Fricke, Water Resources & Quality Assurance Supervisor}

General Manager's Annual Performance Evaluation and Merit Discussion for prior year
^{EWEB Board of Commissioners}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. March 7, 2023 Regular Session
b. March 21, 2023 Executive Session

Davey Tree Surgery Company – for Utility Line Clearance Services. $7,000,000 (over 2 years) based on Formal Request for Proposal.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Osmose Utilities Services, Inc. – for additional funds for Pole Inspection, Test & Treat, and NESC and Joint Use Inspections. $230,000 this request (original contract amount $560,000; resulting cumulative total $790,000 over 5 years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Pacific Excavation – for additional funds for Concrete Removal and Replacement Services. $700,000 this request (original contract amount $192,000; additional previously approved $308,000; resulting cumulative total $1,200,000 over 5 years) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7153}

CONTRACTS

Altec Industries, Inc. – for the use of a national cooperative contract for the purchase of a 60’ Digger Derrick. $265,000 (one-time).
^{Contact Person is Karen Kelley 541-685-7153 /Scott Milovich 541-685-7408} 

Oregon Woods, Inc. – for the purchase of Vegetation Management Services. $650,000 (over 5 years) based on Formal Invitation to Bid with two bidders.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

Quantum Recruiters, Inc. – for the use of a City of Eugene cooperative contract for Temporary Staffing Services. $500,000 (over 3 years).
^{Contact Person is Lena Kostopulos 541-685-7466 / Kira Hutchens 541-685-7629}

Resolution No. 2308 - EWEB Bylaw Amendment.
^{Contact Person is Frank Lawson 541-685-7621 / Anne Kah 541-685-7191}