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01-03-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

January 3, 2023

The January board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before January 3 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Oath of Office for Commissioners Brown and Schlossberg
City Recorder

5:30 10
3.

Items from Board Members and General Manager

Information 5:40 10
4.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before January 3 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be noted in the meeting minutes.

Public Input 5:50 20
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
6.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
7.

Items removed from Consent Calendar

Action 6:20 5
8.

2023 Election of Officers
EWEB Board of Commissioners

Action 6:25 10
9.

2023 Appointment of Board Liaison Assignments
EWEB Board of Commissioners

Action 6:35 10
10.

Goal #3(a): Leaburg Hydro Electric Project – Proposed Record of Decision, Resolution No. 2302
Frank Lawson, General Manager
Karen Kelley, Chief Operations Officer
Lisa Krentz, Generation Manager

Direction/Action 6:45 45
11.

Proposed 2023 Strategic Goals/Organizational Performance Measures
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Discussion 7:30 30
12.

Break

8:00 10
13.

Climate Guidebook Introduction
Frank Lawson, General Manager
Kelly Hoell, Climate Policy Analyst & Advisor

Information 8:10 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:40 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 8:50 10
16.

Adjourn

9:00 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. October 25, 2022 Work Session
b. November 1, 2022 Executive Session
c. November 1, 2022 Regular Session
d. November 15, 2022 Work Session
e. December 6, 2022 Executive Session
f.  December 6, 2022 Regular Session

CONTRACTS
2.

Anixter – for Transformer and Secondary Connectors for use in EWEB’s electrical distribution system. $320,000 (over 5 years) based on a Formal Invitation to Bid.
Contact person is Tyler Nice 541-685-7419 or Karen Kelley 541-685-7153

3.

Virginia Transformer Corp. – for Station Class Power Transformers.  $17 million (over 5 years) based on a Formal Request for Proposals.
Contact person is Tyler Nice 541-685-7419 or Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Cascade Pacific Resource Conservation and Development (CPRCD) – for additional funds for Fiscal Management Services of the Pure Waters Partners Program (PWP).  $1,490,000 (Resulting Cumulative Total $3,052,000) based on Direct Negotiation/Sole Source.
Contact person is Mike Masters 541-685-7549 or Karen Kelley 541-685-7153

5.

J&M Homes, LLC – for Carmen-Smith Campus Homes. $292,000 based on Formal Request for Proposals.
Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153

6.

Luvaas Cobb – for General Counsel Services. $650,000 (over 5 years) based on a Formal Request for Proposals.
Contact person is Sarah Gorsegner 541-685-7348 or Rod Price 541-685-7122

7.

Olsson Electric, Inc. – for Installation of Replacement Switchgear and Other Related Tasks at EWEB’s generation facility at the International Paper Plant in Springfield, OR.  $475,000 based on Formal Invitation to Bid.
Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153

8.

Schnabel Engineering, LLC – for additional funds for Safety Inspection Services for the Leaburg-Walterville project.  $65,000 (Resulting Cumulative Total $265,000) based on a Formal Request for Proposals.
Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153

INTERGOVERNMENTAL AGREEMENTS
9.

U.S. Department of Interior, U.S. Geological Survey (USGS) – for a Joint Funding Agreement (JFA) to provide Monitoring and Consulting Services for Source Water Protection.  $1,620,000 based on Direct Negotiated Intergovernmental Agreement.
Contact person is Mike Masters 541-685-7549 or Karen Kelley 541-685-7153

RESOLUTIONS
10.

Resolution No. 2301 – Annual Appointment of Supplemental Retirement Plan Committee.
Contact Person is Deborah Hart 541-685-7695

11.

Resolution No. 2303 – Update to Board Policy SD15 – Climate Change.
Contact Person is Kelly Hoell 541-685-7379

12.

Resolution No. 2304 – Update to Board Policy GP 7 – Board Parliamentary Procedures.
Contact Person is Anne Kah 541-685-7191

RATIFICATION OF BOARD APPOINTED CONSULTANTS
13.

Ratification of Board Appointed Consultants
a. General Counsel – Luvaas Cobb (Eric DeFreest Primary Contact)
b. Supplemental General Counsel – Harrang Long Gary Rudnick P.C.
c. Real Estate Legal Counsel Arnold Gallagher P.C.


CORRESPONDENCE
 
  • EWEB Green Options - Environmental Product Lines Annual Update
  • *Start times for agenda items are approximate.  Attendees wishing to provide testimony for public input or a public hearing (if applicable) are encouraged to be present when the meeting is called to order.

    EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.