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11-06-18 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

November 6, 2018


EXECUTIVE SESSION #1
Call to Order: 4:15 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) - to consider information or records that are exempt by law from public inspection.

4:15 30
2.

Adjourn

4:45 --

EXECUTIVE SESSION #2
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

4:45 30
2.

Adjourn

5:15 --

REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
4.

Approval of Consent Calendar

Action 6:10 5
5.

Items removed from Consent Calendar

Action 6:15 5
6.

EWEB Headquarters Surplus Property - Resolution No. 1826
Frank Lawson, General Manager

Action 6:20 30
7.

Break

6:50 10
8.

2019 Proposed Budgets and Prices
Sue Fahey, Chief Financial Officer Commissioner/Staff Q&A
Deborah Hart, Interim Finance Manager

Update 7:00 15
9.

Public Hearing on 2019 Budgets and Prices

Public Hearing 7:15 10
10.

2019 Proposed Budgets and Prices
Sue Fahey, Chief Financial Officer
Deborah Hart, Interim Finance Manager

Direction 7:25 15
11.

Customer Service Policy, Cost-Based Fees
Sue Fahey, Chief Financial Officer Commissioner/Staff Q&A 
Julie McGaughey, Customer Operations Manager

Direction 7:40 30
12.

Use of Reserves for Pension and Other Post-employment Liabilities
Sue Fahey, Chief Financial Officer
Deborah Hart, Interim Finance Manager

Action 8:10 30
13.

Quarterly Strategic & Operational Report for Q3 2018
Frank Lawson, General Manager Commissioner/Staff Q&A 
Executive Team

Information 8:40 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:10 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:20 10
16.

Adjourn

9:30 --

CONSENT CALENDAR
MINUTES
1.

a.  September 18, 2018 Upriver Meeting
b. October 2, 2018 Regular Session

CONTRACTS
2.

Cushman & Wakefield and Commercial Quest NW, Inc. - for Real Estate Broker Services. Not to Exceed $150,000 each (over 5 years).
Contact Person is Lisa McLaughlin 541-685-7450

3.

Evans, Elder, Brown and Seubert - for Real Estate Broker Services.  Not to Exceed $150,000 (over 5 years).
Contact Person is Lisa McLaughlin 541-685-7450

4.

GE Prolec - for a single substation transformer for the Holden Creek substation in Lane County.  $734,800.
Contact Person is Rod Price 541-685-7122

5.

OEG and L.R. Brabham Inc. - for electrical services.  $600,000 over 5 years between two contracts.
Contact Person is Rod Price 541-685-7122

6.

Wesco Distribution - for extension of the prefabricated control house and switchgear at the Holden Creek substation in Lane County.  $437,000.
Contact Person is Rod Price 541-685-7122

7.

Windermere Real Estate - for Real Estate Broker Services.  Not to Exceed $150,000 (over 5 years).
Contact Person is Lisa McLaughlin 541-685-7450

RESOLUTIONS
8.

Resolution No. 1825 - 2018 Revised and 2019 Trojan Budgets.
Contact Person is Deborah Hart 541-685-7695 Commissioner/Staff Q&A 


CORRESPONDENCE
 
  • Electric and Water Operations & Maintenance (O&M) Budget Amendment
  • Regulatory Deferral of Other Post-Employment Benefits (OPEB) Expense
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.