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09-04-18 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

September 4, 2018


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Limited Income Initiative Update
Rene Gonzalez, Customer Solutions Manager
Anna Wade, Business Line Manager

Information 5:50 30
4.

Residential Electric Pricing Tiers Presentation
Frank Lawson, General Manager
Susan Ackerman, Chief Energy Officer

Information 6:20 20
5.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:40 30
6.

Residential Electric Pricing Tiers Discussion
Board of Commissioners

Direction 7:10 10
7.

Approval of Consent Calendar

Action 7:20 5
8.

Items removed from Consent Calendar

Action 7:25 10
9.

Break

7:35 10
10.

Legislative & Regional Policy Update
Jason Heuser, Policy/Government Affairs Program Manager

Information 7:45 30
11.

Property Management Program
Frank Lawson, General Manager - Commissioner/Staff Q&A 
Susan Ackerman, Chief Energy Officer
Mike McCann, Generation Manager
Lisa McLaughlin, Environmental Supervisor

Information 8:15 30
12.

Customer Service Downtown Presence
Frank Lawson, General Manager

Direction 8:45 20
13.

Investment Policy Update
Deborah Hart, Interim Finance Manager

Direction 9:05 20
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:25 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:35 10
16.

Adjourn

9:45 --

CONSENT CALENDAR
MINUTES
1.

August 7, 2018 Regular Session

CONTRACTS
2.

ALS Environmental; Eurofins Eaton Analytical, Inc.; and TestAmerica, Inc. - for Water Quality Analytical Testing Services. $582,000 (over 5 years).  Break-out of awards: $256,000 (over 5 years) to ALS Environmental for Lot 1; $316,000 (over 5 Years) to Eurofins Eaton Analytical, Inc. for Lots 2, 3, and 4; $10,000 (over 5 years) to TestAmerica, Inc. for Lot 5.  
Contact Person is Mel Damewood 541-685-7145

3.

Altec Inc. - for the Use of a Cooperative Contract for the Purchase of a Knuckle Boom Crane.  $360,000. 
Contact Person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A  

4.

Beecher Carlson - for Commercial Insurance Broker Services.  $225,000 (over 5 years).
Contact Person is Sue Fahey 541-688-7688 Commissioner/Staff Q&A  

5.

HD Fowler Company - for Polymer Concrete Water Meter Boxes.  $2,200,000 (over 5 years).
Contact Person is Mel Damewood 541-685-7145 Commissioner/Staff Q&A  

6.

H&J Construction, Inc. - for Drain and Pond Improvements at Hayden Bridge Water Filtration Plant. $426,500. 
Contact Person is Mel Damewood  541-685-7145

7.

Owen Equipment Company, an Authorized Dealer of the Federal Signal Corp. - for the Use of a Cooperative Contract, Sourcewell Contract #122017-FSC for the Purchase of a Truck Mounted, Hydro Excavator.  $400,000.
Contact Person is Rod Price 541-685-7122 Commissioner/Staff Q&A  

8.

Pacific Excavation - for North Bertelsen Road Water Main Replacement.  $545,000.
Contact Person is Mel Damewood  541-685-7145 Commissioner/Staff Q&A  

9.

Sanipac - for Solid Waste and Recycling Services.  $165,000 estimate (over 5 years).
Contact Person is Rod Price 541-685-7122 Commissioner/Staff Q&A  

10.

Wildish Building Company - for an Increase to an Existing Contract for the Carmen-Smith Turbine Shutoff Valve Installation.  $357,877 (resulting cumulative total $2,115,366).
Contact Person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A  

INTERGOVERNMENTAL AGREEMENTS
11.

City of Eugene - Water Pipeline Crossings on Pedestrian Bridges over Amazon Creek.  $170,000 (resulting cumulative total $360,000)
Contact Person is Mel Damewood 541-685-7145 Commissioner/Staff Q&A

12.

Lane Council of Governments (LCOG) - for Geographic Information System (GIS) Services, under the GIS Cooperative Project Agreement. $400,000 over 5 years (resulting cumulative total $800,000 over 10 years).
Contact Person is Matt Barton 541-685-7109 Commissioner/Staff Q&A  

13.

Lane Council of Governments (LCOG)for Technical Assistance Activities Related to EWEB's Property Management Systems (complete legacy record digitization project).  $60,000 (resulting cumulative total $556,500).
Contact Person is Susan Ackerman 541-685-7185

14.

Lane Council of Governments (LCOG) - for Technical Maintenance Activities Related to EWEB's Property Management Systems (emergent work).  $150,000 (over 5 years).
Contact Person is Susan Ackerman 541-685-7185


CORRESPONDENCE
 
  • 2017 Audit Management Letter Update
  • Draft Agenda for September 18, 2018 Special Upriver Meeting
  • Lane County/EWEB Limited Income Partnership – Lane County Commissioners Letter of Support
  • Pentachlorophenol Plume Associated with International Paper Mill Complex
  • Urgent Investigations at Carmen Diversion Reservoir
  • Commissioner/Staff Q&A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.