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04-03-18 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

April 3, 2018


EXECUTIVE SESSION
Call to Order: 5:15 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:15 15
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:05 30
4.

Approval of Consent Calendar

Action 6:35 5
5.

Items removed from Consent Calendar

Action 6:40 10
6.

2017 Year-end Audited Financial Statements and Management Letter
Sue Fahey, Chief Financial Officer - Commissioner/Staff Q&A
Keith Simovic, Moss Adams

Information 6:50 25
7.

Annual Compensation Review for the General Manager
Board of Commissioners

Action 7:15 30
8.

Customer Policy Revisions and Advanced Metering
Sue Fahey, Chief Financial Officer - Commissioner/Staff Q&A

Direction 7:45 45
9.

Break

8:30 10
10.

Benchmarking and Review of Capital Improvement Plans
Matt Barton, Chief Information Officer;  Mel Damewood, Chief Water Engineering & Operations Officer;  Rod Price, Chief Electric Engineering & Operations Officer

Discussion 8:40 15
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:55 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 9:05 10
13.

Adjourn

9:15 --

CONSENT CALENDAR
MINUTES
1.

a. March 6, 2018 Executive Session #1
b. March 6, 2018 Executive Session #2
c. March 6, 2018 Regular Session

CONTRACTS
2.

CDW-G - for the use of two cooperative contracts for computer hardware, software, and support.  $200,000 (for 2 years).
Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A

3.

CVE Technologies - for the use of a cooperative contract for NetApp hardware and services.  $350,000 (for 2 years).
Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A

4.

Make it Happen - for IT Project Management Services.  $20,000 (resulting cumulative total $166,000). 
Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A

5.

Maul Foster, & Alongi Inc. - for remedial design engineering services.  $250,000 (resulting cumulative total $670,000). 
Contact Person is Mike McCann 541-685-7379

6.

Pacific Excavation, Inc. - for replacement of the Larkspur Loop water main.  $230,000.
Contact Person is Mel Damewood 541-685-7145 - Commissioner/Staff Q&A

7.

Piper Jaffray & Co. - for financial advisor services.  $250,000 (over 5 years).
Contact Person is Sue Fahey 541-685-7688

8.

Schnabel Engineering - for engineering services.  $155,000. 
Contact Person is Mike McCann 541-685-7379 - Commissioner/Staff Q&A

9.

WESCO Distribution - for the use of a cooperative contract for various electrical products.  $500,000 (per year for electrical materials, for 2 years). 
Contact Person is Rod Price 541-685-7122 - Commissioner/Staff Q&A

10.

Westates Flagman - for traffic control and flagging services for maintenance work (non-BOLI).  $750,000 (over 5 years).
Contact Person is Rod Price 541-685-7122 - Commissioner/Staff Q&A

RESOLUTIONS
11.

Resolution No. 1812 - PERS Employer Incentive Fund Application to Make Deposit.
Contact Person is Sue Fahey 541-685-7688 - Commissioner/Staff Q&A

OTHER
12.

Use of Plaza for Community Event. 
Contact Person is Jeannine Parisi 541-685-7451 - Commissioner/Staff Q&A


CORRESPONDENCE
 
  • 2018 State Legislative Session Summary
  • Annual Report on Power Trading Compliance
  • Phasing out EWEB’s Residential ATA Backflow Testing Services Program
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.