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05-07-13 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 7, 2013


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 5
2.

Items from Board Members

Information 5:35 30
3.

Public Input

Public Input 6:05 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:15 5
5.

Items removed from Consent Calendar

Action 6:20 5
6.

BPA Slice Contract Implementation
Dave Churchman, Trading & Power Operations Manager

Action 6:25 15
7.

Terry St and Green Hill Road Pipeline - Pacific Excavation
Wally McCullough, Water Engineering Supervisor

Action 6:40 10
8.

15 kV Insulated Underground Conductor Contract
Tom Ossowski, Senior Engineering Distribution Engineer

Action 6:50 5
9.

Primary and Secondary Conductor Contract
Tom Ossowski, Senior Engineering Distribution Engineer

Action 6:55 5
10.

Work Asset Management Project Contract
Cathy Bloom, Finance Manager
Sheila Crawford, Principal Project Manager

Action 7:00 30
11.

Recess

7:30 10
12.

Reserve Fund Status and Transfers - Resolution No. 1305
Cathy Bloom, Finance Manager

Action 7:40 30
GENERAL BUSINESS ITEMS
13.

2013 First Quarter Financial Review
Cathy Bloom, Finance Manager

Update 8:10 30
14.

2013 First Quarter Operating Plan Dashboard Results
Roger Gray, General Manager

Update 8:40 30
15.

Board Retreat Follow-Up
Board of Commissioners

Update 9:10 20
16.

Correspondence & Board Agendas
Roger Gray, General Manager

Update 9:30 10
17.

Adjourn

9:40 --

CONSENT CALENDAR
MINUTES
1.

a.  March 19, 2013  Work Session
b.  April 2, 2013  Work Session
c.  April 2, 2013  Regular Session
d.  April 16, 2013  Executive Session

CONTRACTS
2.

Bridge Energy Group - for the deployment of services oriented architecture governance to support EWEB's integration center - Information Technology - $130,000. 
Contact Person is Matt Sayre, 541-685-7721

3.

Cascade Pacific Resource Conservation & Development (CPRCD) - for administrative management serves related to the Berggren Demonstration Farm - Environmental Service - $80,000 (Total $320,000).
Contact person is Steve Newcomb, 541-685-7391

4.

Fluid Market Strategies, Inc. - a non-profit organization, for program marketing and fieldwork to complete Phase 2 of the Residential LED Pilot Program - Customer Service/EMS - $47,000.
Contact Person is Mark Freeman, 541-685-7061

5.

Heitzberger Payne Advisors - for deferred compensation benefits consulting services.  Human Resources - $50,000.
Contact Person Lena Kostopulos, 541-685-7466

6.

Residential Certified Backflow Contractors (see consent calendar document for list of contractors) - for residential backflow testing services. Water Operations - $250,000.
Contact Person is Brad Taylor, 541-685-7385

7.

Stellar J Corporation - to complete construction services for the Willamette 1325 Reservoir Replacement - Engineering Department - $233,250 (Total $1,105,920).
Contact Person is Mel Damewood, 541-685-7145

8.

Utility Integration Solutions, Inc. - for Meter Data Management System RFP Advisory Service - Information Technology - $63,000.
Contact person is Greg Armstead, 541-685-7734

9.

Wildish Building Company - for pre-construction services for certain aquatic improvement projects at the Carmen-Smith Hydroelectric facility. Generation & Fleet Operations - $120,000 (Total $362,000).
Contact person is Roger Kline 541-685-7106

10.

Willamette Valley Rehabilitation Center - for janitorial services at the Hayden Bridge Water Filtration Plant - Water Operations - $206,000.
Contact person is Brad Taylor, 541-685-7385

INTERGOVERNMENTAL AGREEMENTS
11.

Springfield Utility Board (SUB) - for the Indefeasible Right of Use (IRU) Agreement for Dark Fiber Service - Engineering Department - $34,000 (Total $100,000 through 12/31/2013).
Contact Person is Dean Ahlsten, 541-685-7136

BUDGET AMENDMENTS
12.

Budget Amendment #6 - Water Reservoir Additions.
Contact Person is Mel Damewood, 541-685-7145

RESOLUTIONS
13.

Resolutions No. 1304 - Amended - Rate Adjustments for Dark Fiber Leases.
Contact Person is Dean Ahlsten, 541-685-7136

OTHER
14.

Board Policy SD 4 - Public Use of Meeting Rooms Policy.
Contact Person is Mark Freeman, 541-685-7061

15.

Correction to Large and Very Large General Service May 2013 Electric Rates.
Contact Person is Cathy Bloom, 541-685-7150


CORRESPONDENCE
 
  • Eugene Water & Electric Board Policy Position on Carbon Pricing Adopted April 16, 2013
  • Local Preference Procurement Options
  • R & D Pilot Programs Quarterly Reporting Summary (Q1, 2013)
  • Trading Floor Overview
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.