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04-02-13 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

April 2, 2013


WORK SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

2012 Year-End Audited Financial Statements and Management Letter
Roger Gray, General Manager, Cathy Bloom, Finance Manager and Julie Desimone, Partner of Moss Adams LLP

5:30 45
2.

Carmen-Smith Project Financial Update
Roger Kline, Generation & Fleet Manager, Mike McCann, Carmen-Smith Project Manger, and Patty Boyle, Principal Project Manager

6:15 60

REGULAR SESSION
Call to Order: 7:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check
President Simpson

7:30 5
2.

Public Input

7:35 10
3.

Approval of Consent Calendar
Items will be approved by one motion and without discussion.  If discussion is required, specific items will be removed from the Consent Calendar and considered separately.

7:45 5
4.

Items removed from Consent Calendar

7:50 5
5.

2013 5-Year Electric & Water Capital Improvement Plan (CIP) Update and 2013 Budget Amendments (BAM) No. 2, 3, 4 and 5
Debra Smith, Assistant General Manager and Mel Damewood, Engineering Manager

7:55 45
6.

Items from Board Members

8:40 20
7.

Correspondence & Board Agendas

9:00 5
8.

Adjourn

9:05 --

CONSENT CALENDAR
MINUTES
1.

a. February, 19, 2013 - Special Board Meeting
b. February 19, 2013 - Work Session
c. March 5, 2013 - Executive Session
d. March 5, 2013 - Work Session
e. March 5, 2013 - Regular Session

CONTRACTS
2.

Findlay Engineering, Inc. - to provide consulting services for the FERC Part 12D Dam Safety Inspection Report at the Carmen-Smith Project, as required by FERC every five years - Engineering Department - $28,000
Contact Person is Mel Damewood, 541-685-7145

3.

Oregon Electric Group - for commercial electrical services needed on occasion at EWEB facilities (Headquarters, Roosevelt Operations Center, Hayden Bridge and upriver facilities and housing). Electric services required are comprehensive; from low voltage wiring to high voltage commercial projects - Electric Operations - $500,000.
Contact person is Todd Simmons, 541-685-7373

4.

Overton Safety Training, Inc. - for mobile and articulating boom crane operation certification training to meet the federal code requirements by January 1, 2014 - Human Resources - $40,000.
Contact person is Lena Kostopulos, 541-685-7466

5.

Roto-Rooter Plumbing & Drain Services - for Services contract 2279, Phase II of the Water Heater Pilot Program - Power Resources and Strategic Planning - $3,500 (Total $ 23,130).
Contact person is Erin Erben, 541-685-7615

6.

Westates Flagman Inc. - for traffic control and flagging services for general maintenance work, tree pruning and removal work that are NOT subject to Bureau of Labor and Industries (BOLI) prevailing wage rates - Electric Operations - $700,000.
Contact person is Todd Simmons, 541-685-7373

7.

Williams Land Improvement - for Electric Utility Right of Way Clearing/Mowing and tree topping/falling Services to maintain EWEB's Right of Ways - Electric Operations - $250,000 (over 5 years).
Contact person is Todd Simmons, 541-685-7373

RESOLUTIONS
8.

Resolution No. 1304 - Rate Adjustments for Dark Fiber Leases.
Contact Person Dean Ahlsten, 541-685-7136

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.