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02-05-13 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

February 5, 2013


WORK SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Tri-Annual Regional Policy Update for Electric Utility
Erin Erben, Power Resources & StrategicPlanning Manager, Dave Churchman, Trading & Power Operations Manager and Jason Heuser, Legislative Representative

5:30 30
2.

Proposed 2013 EWEB Operating Plan
Roger Gray, General Manager, Debra Smith, Assistant General Manager, and EWEB Leadership Team

6:00 75

REGULAR SESSION
Call to Order: 7:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check
President Simpson

7:30 5
2.

Public Input

Public Input 7:35 10
3.

Approval of Consent Calendar
(Items will be approved by one motion and without discussion.  If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)

7:45 5
4.

Items removed from Consent Calendar

7:50 5
5.

2013 State of the Utility Address
President Simpson

7:55 15
6.

2013 EWEB Goals Guidance or Approval

Action 8:10 15
7.

Board Bylaw Review
President Simpson

8:25 45
8.

Items from Board Members

9:10 20
9.

Correspondence & Board Agendas

9:30 5
10.

Adjourn

9:35 --

CONSENT CALENDAR
MINUTES
1.

a. December 4, 2012 - Work Session
b. December 4, 2012 - Regular Session
c. December 18, 2012 - Executive Session
d. December 18, 2012 - Regular Session
e. January 2, 2013 - Special Board Meeting
f. January 2, 2013 - Work Session

CONTRACTS
2.

Armadillo Boring, Inc. - for directional drilling and pipe installation under railroad tracks - Engineering Department - $100,000.
Contact person is Mel Damewood, 541-685-7145

3.

Ferguson of Eugene - for the purchase of Low Lead Brass Fittings for the Water Utility on an as needed basis - Engineering Department - $815,000 (over 5 years).
Contact person is Mel Damewood, 541-685-7145

4.

Neilson Research Corporation - for Water Quality Analytical Testing Services performed several times each year - Water Operations - $149,000 (over five years).
Contact person is Brad Taylor, 541-685-7385

INTERGOVERNMENTAL AGREEMENTS
5.

USDA Forest Service, Willamette National Forest - for the administration, supervision, and maintenance of the Carmen-Smith recreation complexes located on lands administered by the Forest Service - Generation & Fleet Services - $30,000.
Contact person is Roger Kline, 541-685-7484

RESOLUTIONS
6.

Resolution No. 1301 - Board Appointments, Board Committees, Advisory Committees and Outside Liaisons
Contact person is Roger Gray, 541-685-7130

OTHER
7.

Board Policy SD 4, Public Use of Meeting Rooms Policy
Contact Person is Mark Freeman, 541-685-7061


CORRESPONDENCE
 
  • Electric Reliability Measure Explanation
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.