02-07-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

February 7, 2023

The February board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests must be received before February 7 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Public Input: In-person, by Telephone, or Written Testimony* ^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.}^{By Telephone: Sign up to speak: Requests must be received before February 7 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.}^{Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.}^{In-Person: No advance sign-up necessary.}^{All testimony will be summarized in the meeting minutes.}	Public Input	5:40	20
BOARD ACTION ITEMS
4.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:00	5
5.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:05	5
6.	Items removed from Consent Calendar	Action	6:10	5
7.	EWEB/City of Eugene Joint Initiatives Agenda ^{EWEB Board of Commissioners; moderated by Board President}	Action	6:15	30
GENERAL BUSINESS ITEMS
8.	Climate Guidebook Draft Principles ^{Frank Lawson, General Manager} ^{Kelly Hoell, Climate Policy Analyst & Advisor} ^{Jason Heuser, Public Policy and Government Affairs Program Manager}	Discussion	6:45	30
9.	McKenzie Valley Meeting Planning ^{Frank Lawson, General Manager} ^{EWEB Board of Commissioners}	Direction	7:15	20
10.	Correspondence & Board Agendas ^{Frank Lawson, General Manager}	Review	7:35	10
11.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	7:45	10
12.	Adjourn		7:55	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. January 3, 2023 Regular Session b. January 17, 2023 Executive Session
CONTRACTS
2.	Brink Brothers Inc.; Forest Restoration, Inc. dba Integrated Resource Management; Oregon Woods Inc.; and TBI (Timothy K. Browning) - for Planting and Vegetation Maintenance. $4,000,000 based on Formal Invitation to Bid (over 5 years between four contracts). ^{Contact Person is Karen Kelley (541-685-7153) / Mike Masters (541-685-7549)}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.	CONTRACTS Ferguson Waterworks - for Ductile Iron Fittings. $1,315,000 (over 5 years) based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley (541-685-7153) / Mike Masters (541-685-7549)}
4.	GEI Consultants - for Engineering Consultant Services related to the Carmen-Smith Hydroelectric Project. $200,000 based on Request for Proposal (RFP). ^{Contact Person is Karen Kelley (541-685-7153) / Lisa Krentz (541-685-7450)}
5.	General Pacific Inc. - for Padmounted Transformers. $3,000,000 (over 5 years) based on Direct Negotiation. ^{Contact Person is Karen Kelley (541-685-7153) / Tyler Nice (541-685-7419)}
RESOLUTIONS
6.	Resolution No. 2305 - Board Appointments and Outside Liaisons. ^{Contact Person is Frank Lawson 541-685-7621}

CORRESPONDENCE
	Community Partner Care Pilot Rollout Required Review of Bylaws

*Start times for agenda items are approximate. Attendees wishing to provide testimony for public input or a public hearing (if applicable) are encouraged to be present when the meeting is called to order.

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

02-07-23 Board Agenda

Eugene Water & Electric Board

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