09-06-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

September 6, 2022

The September board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-09-06-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before September 6 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION #1
Call to Order: 4:30 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

4:30 30
2.

Adjourn

5:00 --

EXECUTIVE SESSION #2
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before September 6 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
7.

EWEB Riverfront Property RFP Next Steps
Frank Lawson, General Manager

Action 6:40 20
GENERAL BUSINESS ITEMS
8.

2022 Legislative and Regional Policy Update & 2023 Legislative Session Preview
Jason Heuser, Public Policy and Government Affairs Program Manager

Information 7:00 20
9.

Goal #4: RFP for EWEB Enterprise Solutions (EES) Information System Provider – Provide “Intent to Award”
Travis Knabe, Chief Information Officer

Information 7:20 20
10.

Break

7:40 10
11.

2022 Residential Customer Satisfaction Survey Results
Frank Lawson, General Manager

Discussion 7:50 30
12.

Net Metering Program and Solar Policies – New Construction of Public Buildings
Rod Price, Assistant General Manager
Greg Kelleher, Customer Solutions Operations Manager
Juan Serpa Munoz, Business Line Manager

Discussion 8:20 30
13.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:50 10
14.

Board Wrap Up
EWEB Board of Commissioners

Review 9:00 10
15.

Adjourn

9:10 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. July 27, 2022 Work Session
b. August 2, 2022 Executive Session
c. August 2, 2022 Regular Session

CONTRACTS
2.

H & J Construction, Inc. – for the Construction and Installation of Water Main Pipe on the Lorane Highway. $948,000 based on a Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

3.

Myers Power Products – for a Control House at Currin Substation. $2,228,000 based on a Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.

CONTRACTS

Aviat Networks – for multiple Microwave Radio Projects. $228,024 (one time cost) based on a Cooperative Contract through NASPO ValuePoint.
Contact Person is Karen Kelley 541-685-7153 

5.

Pacific Excavation – for the Receiving and Control Building Improvements at the Hayden Bridge Filtration Plant. $298,000 based on a Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

6.

Wildish Construction Company – for the Water Main Replacement on 8th Avenue from Pearl Street to Willamette Street. $396,000 based on a Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

INTERGOVERNMENTAL AGREEMENTS
7.

USDA Forest Service (USFS) – for a collection agreement as part of the Collaborative Restoration Efforts of the Middle McKenzie after the Holiday Farm Fire between EWEB and the USFS. $302,000 based on Direct Negotiation/Intergovernmental Agreement.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
8.

Resolution No. 2222 – Authorizing the Acquisition of Property Rights along the Leaburg Canal Acquisitions.
Contact Person is Lisa Krentz 541-685-7450


CORRESPONDENCE
 
  • Board Meeting Venue
  • Board Policy Review – SD3 Customer Service
  • EWEB Strategic Plan Revision Proposal
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.