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07-05-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

July 5, 2022

The July board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-07-05-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form.  Requests must be received before July 5 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION #1
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

EWEB Riverfront Property RFP Evaluation Instructions: Pursuant to ORS 192.660(2)(f) To consider information or records that are exempt by law from public inspection.

4:45 30
2.

Adjourn

5:15 --

EXECUTIVE SESSION #2
Call to Order: 5:15 p.m.

Topic

Objective
Start
Time

Length
1.

Finn Rock Phase II Property Acquisition: Pursuant to ORS 192.660(2)(f) To consider information or records that are exempt by law from public inspection.

5:15 30
2.

Adjourn

5:45 --

REGULAR SESSION
Call to Order: 6:00 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:00 --
2.

Items from Board Members and General Manager

Information 6:00 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before July 5 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:20 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:40 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:45 5
6.

Items removed from Consent Calendar

Action 6:50 5
GENERAL BUSINESS ITEMS
7.

City of Eugene Electrification Response (FAQ #11 Amended 09/01/22)
Frank Lawson, General Manager

Direction 6:55 30
8.

Goal #7: Rate Design Fundamentals/Background
Deborah Hart, Chief Financial Officer

Information 7:25 30
9.

Break

7:55 10
10.

Electric & Water Long-Term Financial Plan Update & 2023 Budget and Capital Improvement Plan Assumptions
Rod Price, Assistant General Manager
Deborah Hart, Chief Financial Officer
Karen Kelley, Chief Operations Officer

Direction 8:05 45
11.

McKenzie Watershed Recovery and Restoration Update
Karl Morgenstern, Strategic Program Manager - Watershed Restoration

Information 8:50 30
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:20 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 9:30 10
14.

Adjourn

9:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. June 7, 2022 Executive Session
b. June 7, 2022 Regular Session

CONTRACTS
2.

Trout Mountain Forestry – for additional funds for professional forestry consulting services. $290,000 (over 5 years) based on Formal Request for Proposal. (Original contact amount $145,000 – under board approval threshold thus not previously approved by board.)
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Dell Marketing – for the use of a cooperative contract for the purchase of computer hardware, software, and support from Dell Marketing. $1.5 million (over 5 years).
Contact Person is Travis Knabe 541-685-7770

4.

Landmark Ford – for the use of a cooperative contract for the purchase of various Light Duty Vehicles. $800,000 (over 3 years).
Contact Person is Karen Kelley 541-685-7153

5.

McKenzie River Trust – for the use of funding under the existing Memorandum of Agreement to support the McKenzie River Trust in the Acquisition and Management of an Additional 645-acres adjacent to the existing Finn Rock Reach Conservation Area. $660,000 (from the existing $1.5 million agreement with MRT).
Contact Person is Karen Kelley 541-685-7153

6.

Northside Ford – for the use of a cooperative contract for the purchase of Various Light Duty Vehicles. $800,000 (over 3 years).
Contact Person is Karen Kelley 541-685-7153

7.

Pape Machinery (John Deer dealer) – for the use of a cooperative contact for the purchase of a Wheel Loader. $210,000 (one-time purchase).
Contact Person is Karen Kelley 541-685-7153

8.

Wildfire Mitigation Plan Adoption
Contact Person is Rod Price 541-685-7122

RESOLUTIONS
9.

Resolution No. 2214 – Update to Board Policy GP7 Board Parliamentary Procedures.
Contact Person is Frank Lawson 541-685-7621

10.

Resolution No. 2215 – Policy to Replace Current Board Policy EL-4, Compensation and Benefits.
Contact Person is Lena Kostopulos 541-685-7466

11.

Resolution No. 2216 - Western Generation Agency (WGA) Board Appointment.
Contact Person is Matthew Schroettnig 541-685-7496


CORRESPONDENCE
 
  • Annual Enterprise Risk Management (ERM) Update (Board Policy SD20)
  • Annual (Existing) Integrated Resource Plan Update
  • DEI Board Policy Development Background Information
  • Board Policy Review/Recommended Update – GP15 New Commissioner Orientation
  • EWEB’s Role in CAP 2.0
  • Lead & Copper Rule Revisions
  • Treasury Services Contract Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.