04-05-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

April 5, 2022

The April board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-04-05-22.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.

By Telephone - Complete the Sign up to Speak web form.  Requests must be received before April 5 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.

Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org  following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may received one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".

The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION #1
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated to negotiate real property transactions – concerning the purchase of Leaburg canal properties.

5:00 30
2.

Adjourn

5:30 --

EXECUTIVE SESSION #2
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

5:30 30
2.

Adjourn

6:00 --

REGULAR SESSION
Call to Order: 6:15 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

6:15 --
2.

Items from Board Members and General Manager

Information 6:15 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person (at EWEB Roosevelt Operations Center - 4200 Roosevelt Blvd.): No advance sign-up necessary.
By Telephone: Sign up to speak: Requests must be received before DATE at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 6:35 15
BOARD ACTION AND GENERAL BUSINESS ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:50 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:55 5
6.

Items removed from Consent Calendar

Action 7:00 5
7.

Prior Year-End (2021) Audited Financial Statements and Management Letter
Deborah Hart, Chief Financial Officer
Julie Desimone, Moss Adams

Information 7:05 35
8.

Goal #8: EWEB Headquarters Property “RFP Process and Document Approval”
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Information 7:40 5
9.

Public Hearing for EWEB Headquarters Property RFP Process

Public Hearing 7:45 20
10.

Goal #8: EWEB Headquarters Property “RFP Process and Document Approval”
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Action 8:05 25
11.

Second Public Input Opportunity: In-person

Public Input 8:30 10
12.

Break

8:40 10
13.

Goal #5: Integrated Resource Planning “EWEB’s Electricity Consumption Profile and Forecasting”
Megan Capper, Energy Resources Manager

Discussion 8:50 45
14.

General Manager's Annual Performance Evaluation and Merit Discussion for prior year
EWEB Board of Commissioners

Discussion 9:35 20
15.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:55 10
16.

Board Wrap Up
EWEB Board of Commissioners

Review 10:05 10
17.

Adjourn

10:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. February 15, 2022 Work Session
b. March 1, 2022 Executive Session
c. March 1, 2022 Regular Session

CONTRACTS
2.

Anixter – for Substation Potential Transformers. $315,000 (over 5 years) based on a Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

3.

Habitat Contracting and Oregon Woods - for two new contracts for Vegetation Maintenance and Enhancement Services on EWEB Owned and/or Controlled Properties in the Hydroelectric Project Boundaries within the McKenzie River Corridor. $400,000 (over 5 years between two contracts) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

4.

VEPO CrossConnex - for an information technology services agreement to Plan and Implement a Comprehensive Backflow Database solution. $550,000 (over 5 years) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

Anixter – for various electrical products. $5,000,000 (over 5 years) based on Cooperative Contract.
Contact Person is Karen Kelley 541-685-7153 

6.

Cascade Pacific Resource Conservation and Development - for Fiscal Management Services of the Pure Water Partners Program (PWP). $630,000 (Original contract amount $700,000, additional amount previously approved $232,000, resulting cumulative total $1,562,000) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

7.

Mason, Bruce & Girard – for Forest Management Services. $650,000 (over 5 years) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

8.

Pacific Excavation, Inc. – for the Construction of Two 7.5 Million Gallon Tanks at EWEB’s East 40th Ave Storage Tank Site. $19,200,00 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

OTHER
9.

U.S. Department of Interior, U.S. Geological Survey (USGS) – for a Joint Funding Agreement (JFA) to provide Monitoring and Consulting Services for Source Water Protection. $294,000 based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
10.

Acquisition of Property along Leaburg Canal.
Resolution No. 2209
Resolution No. 2210
Tentative - Resolution No. 2211
Contact Person is Lisa Krentz 541-685-7450


CORRESPONDENCE
 
  • 2022 Annual Report on Power Trading Compliance (Board Policy SD8)
  • 2022 Power Market, Budget Hedging, and Generation Update
  • 2022 State Legislative Session Summary
  • EWEB Grant Financing Approach and Opportunities
  • Goal #3(a): Leaburg Canal Strategic Analysis Update
  • Northwest Natural Hydrogen Project Stakeholder Process
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.