02-01-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE
 
February 1, 2022

The February board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend or view the live stream at https://tinyurl.com/EWEB-Board-Meeting-02-01-22.  Face coverings required for in-person attendance.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

By Telephone - Complete the Sign up to Speak web form.  Requests must be received before February 1 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.

Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

In-Person - No advance sign-up necessary. Sign-up forms available upon arrival.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org  following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may received one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".

The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS. 192.660(2)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

4:45 45
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input: In-person, by Telephone, or Written Testimony
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before February 1 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.

Public Input 6:05 20
BOARD ACTION AND GENERAL BUSINESS ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:25 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
7.

Enhancing Carbon Sequestration and Fire Resiliency in Watersheds
Lucas Silva, Associate Professor of Environmental Studies and Geography, Institute of Ecology and Evolution University of Oregon

Information 6:40 30
8.

Environmental Product Lines
Julie McGaughey, Chief Customer Officer
Anna Wade, Business Line Manager

Information 7:10 30
9.

Break

7:40 10
10.

Resolution No. 2207 Authorizing GM to Negotiate and Execute Property Sale
Frank Lawson, General Manager

Direction/Action 7:50 20
11.

Tentative (Time Permitting): Goal #5: Integrated Resource Planning “Principles and 2022 Roadmap”
Note – Depending on agenda progress, this item may be moved to the February 15, 2022, Work Session.
Megan Capper, Energy Resources Manager

Direction 8:10 45
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:55 15
13.

Board Wrap Up
EWEB Board of Commissioners

Review 9:10 10
14.

Adjourn

9:20 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

January 4, 2022 Regular Session

CONTRACTS
2.

Historical Research Associates for additional funds for Cultural Resource Studies and Technical Support for Carmen-Smith. $125,000 (original contract amount $250,000, resulting cumulative total $375,000) based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Energy and Environmental Economics (E3)for a personal services contract for Integrated Resource (IRP) Support.  $300,000 based on Direct Negotiation.
Contact Person is Frank Lawson 541-685-7621

4.

PIVOT Architecture – for engineering and related services for Bertelsen Property Design and Construction Support.  $470,000 based on Formal Request for Proposals – QBS Process.
Contact Person is Karen Kelley 541-685-7153

5.

Westates Flagman, Inc. - for Flagging and Traffic Control Services.  $1,800,000 based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153

6.

Wildish Building Co. – for a construction contract for the Hayden Bridge Powder Activated Carbon Building Retrofit.  $580,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

INTERGOVERNMENTAL AGREEMENTS
7.

USDA Forest Service - a supplemental project agreement (SPA) to the Intergovernmental Master Agreement 21-229 for Collaborative Restoration Efforts of the Middle McKenzie after the Holiday Farm Fire between EWEB and the USFS.  $218,000 based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
8.

Resolution No. 2201 – Board Appointments, Committees, Outside Liaisons.
Contact Person is Frank Lawson 541-685-7621

9.

Resolution Designating Applicant Agent for Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program.
Contact Person is Rod Price 541-685-7122


CORRESPONDENCE
 
  • Goal #8: Communications plan: The Future of EWEB Riverfront Buildings
  • Roster of Active Resolutions
  • Goal #6(a): Willamette Water Source/Treatment Plant – Past Community Engagement
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours notice prior to the meeting.  To arrange for this service, call 541-685-7000.