12-07-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

December 7, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-Meeting-12-07-21 (see instructions below).

Public Input or Public Hearing

Members of the public wishing to provide input are invited to do so by completing the Sign Up to Speak web form - please specify whether you wish to provide your testimony during the Public Input (any topic) or Public Hearing (Proposed Budgets and Prices) portion of the meeting.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting in order to participate.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input/Hearing sessions via telephone.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link.  Two pop-up windows will appear: 

1. The first pop-up asks if you would like to "Open Microsoft Teams".  Click "Cancel".
2. The second asks you to select either "Download the Windows app" or "Watch on the web instead".  Select "Watch on the web instead".  

The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event. 

iOS and other devices may require you to download the MS Teams app to view.   The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input (via Telephone)
Sign up to speak: Requests must be received before December 7 at 2:00 p.mPlease specify "public input" in your request.  Speakers will be contacted with instructions for calling in to the meeting.   All testimony will be summarized in the meeting minutes.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
6.

Items removed from Consent Calendar

Action 6:20 5
7.

2022 Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor

Update 6:25 15
8.

Public Hearing on 2022 Proposed Budgets and Prices
Sign up to speak: Requests must be received before December 7 at 2:00 p.mPlease specify "public hearing" in your request.  Speakers will be contacted with instructions for calling in to the meeting.   All testimony will be summarized in the meeting minutes.

Public Hearing 6:40 10
9.

2022 Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor
Resolution No. 2118 - 2022 Budgets
Resolution No. 2119 - Electric Prices
Resolution No. 2120 - Water Prices

Action 6:50 15
10.

Resolution No. 2117 - 2022 State Legislative Agenda
Jason Heuser, Policy/Government Affairs Program Manager

Action 7:05 15
11.

Break

7:20 5
12.

Board Policy: SD15 Climate Change Policy
Frank Lawson, General Manager

Direction 7:25 30
WORK SESSION
13.

2022 Organizational Goal Development
Frank Lawson, General Manager
Rodney Price, Assistant General Manager

Direction 7:55 30
GENERAL BUSINESS ITEMS
14.

CorrespondenceBoard Agendas
Frank Lawson, General Manager

Review 8:25 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 8:35 10
16.

Adjourn

8:45 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. October 19, 2021 Work Session
b. November 2, 2021 Regular Session

CONTRACTS
2.

The Saunders Company - additional funds for the Phase II Riverfront 42" Water Main Replacement Contract.  $ $775,000 (Original contract amount $2,200,000. Resulting cumulative total $3,515,000) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Altec Industries - for three Insulated Over-Centered Aerial Man-Lifts Trucks.  $1,200,000.00 based on a Cooperative Contract.
Contact Person is Karen Kelley 541-685-7153

4.

Elevate Technology Group - for Private Broadband Connectivity.  $240,000 over 5 years based on Direct Negotiation.
Contact Person is Rod Price 541-685-7122

5.

University of Oregon - additional funds for enhancing carbon sequestration and fire resilience in water and energy production systems research.  $200,000 (Original contract amount $140,000.  Resulting cumulative total $340,000) based on Direct Negotiation.
Contact Person is Karen Kelley 541-685-7153

RESOLUTIONS
6.

Resolution No. 2121 - Electric Budget Amendment.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2021 Audit Planning
  • Annual Greenhouse Gas Report for 2020
  • Board Officer and Liaison Positions
  • Draft Wildfire Mitigation Plan Update
  • Electrification Study Reports (Phase 1 and Phase 2)
  • Leaburg Canal Communication and Stakeholder Engagement Strategy
  • Resolution 2034, Sale/Transfer of MGP Site Completed
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.