06-01-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

JUNE 1, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-06-01-21.

Members of the public wishing to provide input are invited to do so by completing the web form below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit requests to speak by 2:00 pm on June 1.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input via Telephone
All testimony will be summarized in the meeting minutes. Requests must be received before June 1 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Input 5:50 15
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:05 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:10 5
6.

Items removed from Consent Calendar

Action 6:15 5
GENERAL BUSINESS ITEMS
7.

Information Services Technology Investment Planning - Organizational Goal 4c
Travis Knabe, Chief Information Officer

Discussion 6:20 30
8.

Capital Improvement Plan Assumptions and Principles
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Information 6:50 30
9.

Break

7:20 5
10.

Headquarters Buildings and Associated Real Property Disposition
Frank Lawson, General Manager

Update/Discussion 7:25 30
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:55 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 8:05 10
13.

Adjourn

8:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. April 20, 2021 Work Session
b. May 4, 2021 Executive Session
c. May 4, 2021 Regular Session

CONTRACTS
2.

Jacobs dba CH2M Hill Engineers Inc. - Task Order (B-4) for Engineering Services for the Carmen-Smith Load Bank. $1,466,254 (Original contract $10,000,000. Resulting cumulative Task Order total $7,974,782) Based on Qualifications Based Selection (QBS).
Contact person is Rod Price 541-685-7122

3.

Jacobs dba CH2M Hill Engineers Inc. - Task Order (S-1) for Engineering Services for the CS Smith Spillway Expansion and Flow Release Structure and to increase the authorized amount of Contract 080-2018 by the same amount. $2,085,759 (Original contract $10,000,000. Resulting cumulative Task Order total $10,060,541 and resulting cumulative total Contract amount $12,000,000 based on Qualifications Based Selection [QBS]).
Contact person is Rod Price 541-685-7122

4.

JR Merit, Inc. - for Construction Services at the Trail Bridge Intake Gate. $264,445.  Based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

RESOLUTIONS

Resolution No. 2111 - Highest and Best Use of Reserves.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2021 Annual Integrated Resource Plan (IRP) Update
  • 2021 State Legislative Session Update
  • Assessing the Mission
  • Oregon Renewable Portfolio Standard (RPS) Compliance Report for 2020
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.