05-04-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

MAY 4, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-05-04-21.

Members of the public wishing to provide input are invited to do so by completing the web form below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

  • Sign Up to Speak - Provide input via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit requests to speak by 2:00 pm on May 4.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660 (2)(f) To consider information or records that are exempt by law from public inspection, and ORS 192.660 (2)(h) to consult with counsel with regard to litigation likely to be filed.

5:00 20
2.

Adjourn

5:20 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Public Input via Telephone
All testimony will be summarized in the meeting minutes. Requests must be received before May 4 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Input 6:05 15
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:20 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:25 5
6.

Items removed from Consent Calendar

Action 6:30 5
GENERAL BUSINESS ITEMS
7.

Reserve Fund Status and Transfers/Use of Reserves
Deborah Hart, Chief Financial Officer
Matthew Miller, Accounting Analyst

Direction 6:35 30
8.

Break

7:05 5
9.

Quarterly Strategic & Operational Report for Q1 2021
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Information 7:10 30
10.

Capital Project Update
Rod Price, Assistant General Manager
Tyler Nice, Electric Operations Manager
Wallace McCullough, Water Engineering Supervisor

Information 7:40 40
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 8:20 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 8:30 10
13.

Adjourn

8:40 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. April 6, 2021 Executive Session
b. April 6, 2021 Regular Session

CONTRACTS
2.

Brink Brothers, Inc. - for vegetation removal services from the Holiday Farm fire. $150,000 (over 5 years) based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

3.

ERMCO - for the purchase of Padmounted Transformers (as needed). $3,410,000 (over 5 years) based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

4.

General Pacific Inc. - for the purchase of Deadfront Padmounted Switchgear (as needed). $695,000 (over 5 years) based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

5.

ML Houck Construction Company - for the Cross Street Water Main replacement project.  $402,000 based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

6.

O'Malley Brothers Corporation - for additional funds for hauling services. $47,500. Resulting cumulative total $184,000 (over 5 years). Based on a Formal Invitation to Bid.
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
7.

CONTRACTS

CXT Incorporated - for the purchase of prefabricated restrooms for the Trail Bridge Campground.  $315,000 based on a Cooperative Contract.
Contact person is Rod Price 541-685-7122

8.

Verizon Wireless - for wireless voice, data, and accessories. $1,000,000 (over 4 years) based on a Cooperative Contract.
Contact person is Travis Knabe 541-685-7770

RESOLUTIONS
9.

Resolution No. 2107 - Annual Price Adjustment for Joint Use Charges and Fees.
Contact person is Rod Price 541-685-7122

10.

Resolution - Designating Applicant Agent for Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program.
Contact person is Rod Price 541-685-7122


CORRESPONDENCE
 
  • State Legislative Update
  • Walterville Canal Flow Restrictions for 2021
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.