03-02-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

MARCH 2, 2021

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-03-02-21.

Members of the public wishing to provide input are invited to do so by completing the web form below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit requests to speak by 2:00 pm on March 2.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Public Input via Telephone
All requests must be received before March 2 at 2:00 pm.  All testimony will be summarized in the meeting minutes.
Sign up to speak:
Speakers will be contacted with instructions for calling in to the meeting.

Public Input 5:50 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:00 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:05 5
6.

Items removed from Consent Calendar

Action 6:10 5
7.

Resolution No. 2105 - Water O&M Budget Amendment and Resolution No. 2106 - Watershed Recovery Fee
Deborah Hart, Chief Financial Officer

Action 6:15 20
GENERAL BUSINESS ITEMS
8.

Advanced Metering Infrastructure (AMI) Program Background and Update
Rod Price, Chief Engineering & Operations Officer
Simrat Khalsa, Strategic Program Manager

Information 6:35 30
9.

Break

7:05 5
10.

State of the Utility Address and 2020 Year-end Strategic & Operational Report
Frank Lawson, General Manager

Information 7:10 30
11.

Correspondence
Frank Lawson, General Manager

Review 7:40 10
12.

Future Board Agendas

a. Upcoming McKenzie Valley Meeting

Frank Lawson, General Manager

Discussion 7:50 15
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:05 10
14.

Adjourn

8:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

February 2, 2021 Regular Session

CONTRACTS
2.

The Saunders Company, Inc. - for Phase II of the 42" transmission main extension on the University of Oregon's riverfront property between Riverfront Parkway and East 8th Avenue. $2,200,000 based on a formal invitation to bid.
Contact Person is Rod Price 541-685-7122

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Northwest Youth Corps - for required vegetation maintenance services. $500,000 over five years based on a direct negotiation.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
4.

Resolution No. 2109 - Customer Service Policy Update - AMI policy updates to support deployment.
Contact person is Julie McGaughey 541-685-7066 and Rod Price 541-685-7122

RESOLUTIONS
5.

Resolution No. 2110 - Western Generation Agency (WGA) Board Appointment.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • America’s Water Infrastructure Act – Emergency Response Plan
  • Proposed Update to EWEB Bylaws
  • State Legislative Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.