11-02-20 Board Agenda

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated by governing body to negotiate real property transactions.

Adjourn

Agenda Check

Items from Board Members and General Manager

Public Input via Telephone
^{All testimony will be summarized in the meeting minutes. Requests must be received before November 2 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.} 

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

2021 Proposed Budgets and Prices
^{Deborah Hart, Chief Financial Officer
Frank Lawson, General Manager}

Public Hearing on 2021 Proposed Budgets and Prices
^{All testimony will be summarized in the meeting minutes. Requests must be received before November 2 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.} 

2021 Proposed Budgets and Prices
^{Deborah Hart, Chief Financial Officer
Frank Lawson, General Manager}

Break

Results from Phase 1 of the Electrification Impact Analysis Report
^{Susan Ackerman, Chief Energy Officer
Megan Capper, Power Planning Supervisor}

Quarterly Strategic and Operational Report for Q3 2020
^{Frank Lawson, General Manager}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

October 6, 2020 Regular Session

Oregon Woods, Habitat Contracting, and Integrated Resource Management - for additional funds for vegetation management services. $300,000 (between three contracts). Resulting cumulative total $700,000.
^{Contact person is Rod Price 541-685-7122}

Pacific Excavation - for a water main replacement on W. 36th Avenue in Eugene.  $345,000.
^{Contact person is Rod Price 541-685-7122}

Lane Council of Governments (LCOG) - for data analysis support for drinking water programs. $177,451 ($92,951 + $4,500 + $80,000) Resulting cumulative total $177,451 through December 2020.
^{Contact person is Karen Kelley 541-685-7153}

CONTRACTS

Aramark - for the use of a cooperative contract for linen and laundry services.  $66,000 for 2020 to 2024. Resulting cumulative total $247,000 for 2015 to 2024.
^{Contact person is Rod Price 541-685-7122}

Cascade Pacific Resource Conservation & Development (CPRCD) - for an increase in the amount of the 5-year Master Services Agreement for fiscal management of the Pure Water Partners (PWP) Program.  $232,000 (Resulting cumulative total $92,000 for fiscal management of $840,000 expected spend in the PWP program.
^{Contact person is Rod Price 541-685-7122}

Link Oregon - for internet services. $225,000 (estimate $45,000 per year over five years).
^{Contact person is Travis Knabe 541-685-7770}

Sensus USA Inc. - for additional funds for meter installation services as part of our Advanced Metering Infrastructure (AMI) Implementation Project. $2.6 million (Resulting cumulative total $23.1 million).
^{Contact person is Rod Price 541-685-7122}

City of Eugene - for collection of City stormwater and wastewater service charges.  The initial rate upon execution of this contract will be $1.62 per billing.  This cost will be adjusted annually based on the West Class A CPI as of the prior April, with changes taking effect in July.  (While the number of bills with City charges fluctuates monthly, it is estimated that EWEB will receive about $1.15 M in 2021, with CPI adjustments automatically applied each year.)
^{Contact person is Julie McGaughey 541-685-7066}

Resolution No. 2025 - New Board Policy SD4, Property Use Policy and updates to SD5, Public Plaza and Lloyd Knox Park Use Policy.
^{Contact person is Rod Price 541-685-7122}

Resolution No. 2026 - 2020 Revised and 2021 Trojan Budgets.
^{Contact person is Deborah Hart 541-685-7695}

2020 Natural Hazard Mitigation Plan Update