10-06-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

OCTOBER 6, 2020

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-10-06-20.

Members of the public wishing to provide input are invited to do so by completing the web form below.  Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting.  Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting.  Please submit requests to speak by 2:00 pm on October 6.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.  The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members & General Manager including COVID-19 and Holiday Farm Fire Unified Command Update

Information 5:30 20
3.

Public Input via Telephone
All testimony will be summarized in the meeting minutes. Requests must be received before October 6 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Input 5:50 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:00 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:05 5
6.

Items removed from Consent Calendar

Action 6:10 5
7.

Watershed Restoration & Recovery and 2020 Water Expense (O&M) & Capital Budget Amendments (Resolution No. 2024)
Frank Lawson, General Manager
Deborah Hart, Chief Financial Officer
Karen Kelley, Water Operations Manager

Action 6:15 25
GENERAL BUSINESS ITEMS
8.

2021 Draft Budgets, Long-Term Financial Plans (LTFP) Update, and Price Proposal Overview
Deborah Hart, Chief Financial Officer
Frank Lawson, General Manager

Information 6:40 15
9.

Public Hearing on 2021 Budget Assumptions, LTFP and Price Proposal
All testimony will be summarized in the meeting minutes. Requests must be received before October 6 at 2:00 pm.
Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting. 

Public Hearing 6:55 10
10.

2021 Draft Budgets, Long-Term Financial Plans (LTFP) and Price Proposal Update
Deborah Hart, Chief Financial Officer
Frank Lawson, General Manager

Direction 7:05 15
11.

Break

7:20 5
12.

Base Level Storage Tank Upgrades
Frank Lawson, General Manager
Rod Price, Chief Engineering & Operations Officer
Karen Kelly, Water Operations Manager

Discussion 7:25 10
13.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:35 10
14.

Board Wrap Up
EWEB Board of Commissioners

Review 7:45 10
15.

Adjourn

7:55 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

September 1, 2020 Regular Session

CONTRACTS
2.

Brink Brothers, Inc. - for mowing services at Hayden Bridge - Zones 2 and 3.  $165,000 over 5 years.
Contact person is Rod Price 541-685-7122

INTERGOVERNMENTAL AGREEMENTS
3.

City of Eugene - for COVID-19 bill assistance services. $250,000 (funds from City of Eugene to credit customer bills).
Contact person is Julie McGaughey 541-685-7066

4.

Lane Council of Governments (LCOG), as the Managing Partner of the Lane Geographic Data Consortium - for Geographic Information System (GIS) services.  $450,000 over 5 years.
Contact person is Travis Knabe 541-685-7770

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

S-2 Contractors, Inc. - for Asphalt Concrete Patching Services. $2,100,250 over 5 years.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
6.

Resolution No. 2023 - Annual Investment Policy Review.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • Advanced Meter Infrastructure (AMI) Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.