07-07-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

July 7, 2020

Consistent with the Governor's Executive Order and guidance issued by the Oregon Health Authority for individuals to stay at home or at their place of residence to the maximum extent possible, Commissioners will conduct their meeting virtually.  Customers and the general public are welcome and encouraged to listen in. 

To view a live stream of the meeting go to:  https://tinyurl.com/EWEB-Board-07-07-20.

Members of the public wishing to provide comments are invited to do so by completing a web form here, include the words "public comment" at the beginning of your comments.  All public input will be reviewed by the Board.  Testimony of 200 words or less will be read into the public record, and all testimony will be summarized in the meeting minutes.  Please submit comments by 4:00 pm on July 7.

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.

System requirements and supported platforms:
Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Linux isn't supported for live events.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager/COVID-19 Update

Information 5:30 30
3.

Public Input Reading/No Live Public Input

Public Input 6:00 10
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:10 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:15 5
6.

Items removed from Consent Calendar

Action 6:20 5
GENERAL BUSINESS ITEMS
7.

Electric & Water Long-Term Financial Plan Update & 2021 Budget Assumptions
Deborah Hart, Chief Financial Officer

Update/Discussion 6:25 30
8.

Break

6:55 5
9.

Electric & Water Capital Improvement Plans
Rod Price, Chief Engineering & Operations Officer

Direction 7:00 30
10.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:30 10
11.

Board Wrap Up
EWEB Board of Commissioners

Review 7:40 10
12.

Adjourn

7:50 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

June 2, 2020 Regular Session

CONTRACTS
2.

Associated Underwater Services, Inc. - for on-call diving services. $150,000 over 5 years.
Contact person is Rod Price 541-685-7122

3.

H&J Construction - for East 19th Street water main replacement.  $323,825.
Contact person is Rod Price 541-685-7122

4.

Jones Drilling Company - for south Eugene emergency water wells. $246,600.
Contact person is Rod Price 541-685-7122

5.

Osmose Utilities Services, Inc. - for pole inspection, test & treat, and NESC and joint use inspections. $560,000 (estimated over 5-year period).
Contact person is Rod Price 541-685-7122

CONSENT CALENDAR “B” – Non-routine Contracts and Other Consent Items
6.

CONTRACTS

Carte International (Carte) - for three phase network transformers. $1,300,000 (estimated over 5-year period).
Contact person is Rod Price 541-685-7122

7.

GPS Insight - a cooperative contract through Sourcewell, for fleet GPS tracking and telematics. $150,000 over two years.
Contact person is Rod Price 541-685-7122

8.

McKenzie Watershed Alliance - for managing timber harvest for logging and related services at the Deer Creek transmission line. $122,500 (resulting cumulative total $376,500).
Contact person is Rod Price 541-685-7122

9.

Platt Electric, Inc. - for turn-key replacement of seven (7) legacy variable frequency drives (VFD's) supplied by ABB. $600,000 over 5 years.
Contact person is Rod Price 541-685-7122

10.

Xylem - for a purchase order for water quality monitoring equipment. $50,000 (resulting cumulative total $187,315, including recent purchase and maintenance support agreement).
Contact person is Rod Price 541-685-7122

RESOLUTIONS
11.

Resolution No. 2021 - Transfer of Business Growth & Retention Reserves.
Contact person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2020 Annual Integrated Electric Resource Plan (IRP) Update
  • Customer Service Policy Revisions
  • Process to Ensure Competitive General Manager Salary
  • Proposed Changes to the Task Order Approval Process for Contract 080-2018
  • SD20 Annual Enterprise Risk Management (ERM) Update
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.