01-07-20 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

January 7, 2020


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 20
3.

Innovation and Talent Award
Frank Lawson, General Manager
Nick Nevins, Engineer Technician

Information 6:05 5
4.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:10 20
BOARD ACTION ITEMS
5.

Approval of Consent Calendar

Action 6:30 5
6.

Items removed from Consent Calendar

Action 6:35 5
7.

2020 Election of Board Officers
EWEB Board of Commissioners

Action 6:40 10
8.

2020 Appointment of Board Liaison Assignments & Committees
EWEB Board of Commissioners

Action 6:50 10
GENERAL BUSINESS ITEMS
9.

Break

7:00 10
10.

Base Level Storage Tank Upgrades
Rod Price, Chief Engineering & Operations Officer
Karen Kelley, Water Operations Manager

Information 7:10 20
11.

2020 Organizational Goals and Performance Measures
Frank Lawson, General Manager

Direction/Action 7:30 20
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Information 7:50 10
13.

Board Wrap Up
EWEB Board of Commissioners

Information 8:00 10
14.

Adjourn

8:10 --

CONSENT CALENDAR
MINUTES
1.

a. December 3, 2019 Executive Session
b. December 3, 2019 Regular Session

RATIFICATION OF BOARD APPOINTED CONSULTANTS
2.

Ratification of Board Appointed Consultants
a. General Counsel - Luvaas Cobb Law Office (Eric DeFreest Primary Contact)
b. Real Estate Legal Counsel - Arnold Gallagher P.C.
c. Real Estate Legal Counsel - Watkinson Laird Rubenstein P.C.
Contact person is Deborah Hart 541-685-7695

CONTRACTS
3.

Cable Huston, LLP - for special counsel services.  $3,200,000 (over 5 years).
Contact person is Susan Ackerman 541-685-7185

4.

CH2M Hill Engineers Inc. dba Jacobs - for Amendment 1 to Task Order U-3, for engineering services for the Carmen-Smith upstream fish passage facilities at Trail Bridge powerhouse.  $61,778 (Resulting cumulative task order total $1,605,959)
Contact person is Rod Price 541-685-7122

5.

CH2M Hill Engineers Inc. dba Jacobs - for Amendment 1 to Task Order D-1, for engineering services for the Carmen-Smith downstream fish passage facilities at Trail Bridge powerhouse.  $332,178 (Resulting cumulative task order total $1,938,137).
Contact person is Rod Price 541-685-7122

6.

Halvorson Contracting - for the Roosevelt Operations Center consolidation and interior remodel construction services.  $792,000 (Resulting cumulative total $3,562,000).
Contact person is Rod Price 541-685-7122

7.

SHI International Corp. - for the use of a cooperative contract for Microsoft software maintenance and support.  $2,000,000 (over 3 years).
Contact person is Travis Knabe 541-685-7770

8.

Riverbend Materials - for ¾ minus gravel.  $250,000 (over 5 years).
Contact person is Rod Price 541-685-7122

MEMORANDUM OF UNDERSTANDING
9.

General Pacific Inc. - for the sale of discounted heat pump water heaters to EWEB customers.  $250,000 (Resulting cumulative total $400,000 through December 31, 2020).
Contact person is Julie McGaughey 541-685-7066

RESOLUTIONS
10.

Resolution No. 2002 - Requesting the City of Eugene to authorize the issuance and sale of Electric Utility system revenue refunding bonds in the aggregate principal amount of not to exceed $36,880,000 for the purpose of refunding certain outstanding Electric Utility system bonds and providing for related matters.
Contact person is Deborah Hart 541-685-7695

11.

Resolution No. 2003 - Requesting the City of Eugene to authorize the issuance and sale of Water Utility system revenue and refunding bonds in the aggregate principal amount of not to exceed $36,860,000 for the purpose of refunding certain outstanding Water Utility system bonds and financing improvements to the Water Utility system and providing for related matters.
Contact person is Deborah Hart 541-685-7695

12.

Resolution No. 2004 - Add Downtown Network Service Connection to Customer Service Policy.
Contact Person is Rod Price 541-685-7122

13.

Resolution No. 2005 - Annual Appointment of Supplemental Retirement Plan Committee.
Contact person is Deborah Hart 541-685-7695

14.

Resolution No. 2006 - Revisions to EWEB Public Contracting Rules.
Contact person is Deborah Hart 541-685-7695

15.

Resolution No. 2007 - Declaring surplus for certain real property no longer needed for utility purposes.
Contact person is Lisa Krentz 541-685-7450

16.

Resolution No. 2008 - Authorize General Manager to negotiate and close a transaction related to real property.
Contact person is Lisa Krentz 541-685-7450


CORRESPONDENCE
 
  • 2019 Year-end Audit Planning, Moss Adams
  • International Paper Spill Debrief Follow-up
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.