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07-16-13 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

July 16, 2013


EXECUTIVE SESSION
Call to Order: 4:30 p.m.

Topic

Objective
Start
Time

Length
1.

ORS 192.660 (2)(h) - for consultation with legal counsel concerning legal rights and duties.

Information 4:30 60

REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 5
2.

Items from Board Members

Information 5:35 25
3.

Public Input

Public Input 6:00 30
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:30 5
5.

Items removed from Consent Calendar

Action 6:35 5
6.

Proposal to change Board Contracting Approval Thresholds
Cathy Bloom, Finance Manager
Gail Murray, Contracts & Purchasing Manager

Action 6:40 10
7.

Water and Electric 10-Year Capital Improvement Plans (CIP)
Mel Damewood, Engineering Manager

Action 6:50 15
8.

Recess

7:05 10
GENERAL BUSINESS ITEMS
9.

2014 Electric & Water Long-Term Financial Plans
Roger Gray, General Manager
Cathy Bloom, Financial Service Manager
Sue Fahey, Fiscal Services Supervisor

Update 7:15 90
10.

Public Hearing on Financial Plans

Public Hearing 8:45 15
11.

Correspondence & Board Agendas
Roger Gray, General Manager

Update 9:00 10
12.

Adjourn

9:10 --

CONSENT CALENDAR
MINUTES
1.

a.  June 4, 2013  Regular Session

CONTRACTS
2.

Black Box Network Services - ROLM telephone system maintenance and support at HQ, Hayden Bridge, Carmen-Smith and Leaburg/Walterville - $54,000.
Contact Person is Matt Sayre, 541-685-7721

3.

Evans, Elder & Brown - Sale of Light Industrial Property - $60,000 (plus buyer agent commission and closing costs).
Contact Person is Steve Newcomb, 541-685-7391

INTERGOVERNMENTAL AGREEMENTS
4.

Public Agency Network (PAN) Operations - for a 6-month interim budget for the Public Agency Network (PAN) Operations in FY 2013-2014 - Engineering Services - $88,592 (for 6 months).
Contact Person is Dean Ahlsten, 541-685-7136

RESOLUTIONS
5.

Resolution No. 1301 - Amended - Board Appointments, Board Committees, Advisory Committees and Outside Liaisons.
Contact Person is Roger Gray, 541-685-7130

6.

Resolution No. 1308 - EWEB Financial Policies.
Contact Person is Cathy Bloom, 541-685-7150

7.

Resolution No. 1315 - Electric Rate Setting.
Contact Person is Cathy Bloom, 541-685-7150

8.

Resolution No. 1317 - Headquarters Building Lease.
Contact Person is Steve Newcomb, 541-685-7391

OTHER
9.

College Hill Reservoir Access Plan.
Contact Person is Brad Taylor, 541-685-7385

10.

Dissolve ad-hoc subcommittee to review General Manager's Employment Contract.
Contact Person is Lena Kostopulos, 541-685-7466


CORRESPONDENCE
 
  • Comparative Rate Analysis
  • Disposition of EWEB Property
  • Large Projects and Unfunded Liabilities
  • Residential Time of Use (R-TOU) Rate Pilot Update
  • Friends of Trees - Thank you letter
  • McKenzie River Trust - Thank you letter
  • Vida - McKenzie Neighborhood Watch - Thank you letter
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.