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01-09-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE 

January 9, 2024

The January board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.  Please note that start times for agenda items are approximate.  Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 10
3.

Public Input: In-person, by Telephone, or Written Testimony
Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting.  
All testimony will be summarized in the meeting minutes.

Public Input 5:40 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A (PDF)
(Minutes and Routine Contracts)

Action 6:00 5
5.

Approval of Consent Calendar - B (PDF)
(Non-routine Contracts and Other Consent Items)

Action 6:05 5
6.

Items removed from Consent Calendar

Action 6:10 5
7.

2024 Election of Officers (PDF)
EWEB Board of Commissioners

Action 6:15 10
8.

2024 Appointment of Board Liaison Assignments & Committees (PDF)
EWEB Board of Commissioners

Action 6:25 10
9.

Leaburg Decommissioning Action Plan (LDAP) (PDF)
Lisa Krentz, Electric Generation Manager
Mark Zinniker, Generation Engineering Supervisor
Jeremy Somogye, Generation Engineering Planner 

Action 6:35 30
10.

Proposed 2024 Strategic Goals/Organizational Performance Measures (PDF)
Frank Lawson, General Manager
Rod Price, Assistant General Manager

Action 7:05 30
GENERAL BUSINESS ITEMS
11.

General Manager’s 2024 Performance Evaluation Criteria (PDF)
Frank Lawson, General Manager
Kira Hutchens, Human Resources Manager

Direction 7:35 15
12.

Break

7:50 10
13.

Annual Board Policy Review (policies changed within one year), including proposed update to Board Policy GP7 Parliamentary Procedures (PDF)
Frank Lawson, General Manager
Anne Kah, Administrative Services Manager

Direction 8:00 45
14.

Future Board Agendas (PDF)
Frank Lawson, General Manager

Review 8:45 5
15.

Board Wrap Up
EWEB Board of Commissioners

Review 8:50 10
16.

Adjourn

9:00 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. November 7, 2023 Regular Session - Amended (PDF)
b. December 5, 2023 Regular Session (PDF)

CONTRACTS
2.

Avail Switchgear Systems (PDF) - for Control House and Switchgear Equipment (two units). $2,266,000 based on Formal Request for Proposals.
Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419

3.

Carter & Company, Inc. (PDF) - Repairs and Seismic Improvements for the McKenzie River Bridge at the Carmen-Smith Project.  $560,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450

4.

Global Rental Company, Inc. (Altec Industries) (PDF) - the use of a cooperative contract for the Purchase of One (1) Small Service Bucket Truck.  $185,000 (expected spend).
Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
5.

CONTRACTS

capSpire, Inc. (PDF) – for Commodity Transaction and Risk Management (CTRM) Support Services.  $500,000 based on Direct Negotiation (Sole Source).
Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196

6.

Cascade Water Works LLC (PDF) - for construction services for the Amazon Park Well Improvement Site Work. $250,000 based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

7.

McKenzie Watershed Alliance (MWA) (PDF) – for an increase to the contract for Instream Large Wood Restoration Projects and a Tribal Liaison as part of Holiday Farm Fire restoration efforts.  $772,000 this request ($800,000 original amount, $700,000 previously approved, $2,272,000 resulting cumulative total).
Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549

RATIFICATION OF BOARD APPOINTED CONSULTANTS
8.

Ratification of Board Appointed Consultants (EL2) (PDF)
a. General Counsel – Luvaas Cobb (Eric DeFreest Primary Contact)
b. Supplemental General Counsel – Harrang Long Gary Rudnick P.C.
Contact Person is Deborah Hart 541-685-7695 / Quentin Furrow 541-685-7380

RESOLUTIONS
9.

Resolution No. 2401 – Annual Appointment of Supplemental Retirement Plan Committee (PDF)
Contact Person is Deborah Hart 541-685-7695

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.