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05-01-18 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 1, 2018


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Board Members and General Manager

Information 5:30 20
3.

Preliminary Residential Electric Pricing Committee Findings
Susan Ackerman, Chief Energy Officer - Commissioner/Staff Q&A 

Direction 5:50 40
4.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:30 20
BOARD ACTION ITEMS
5.

Approval of Consent Calendar

Action 6:50 5
6.

Items removed from Consent Calendar

Action 6:55 5
7.

Electric & Water 2018 Capital True Up & Budget Amendment, Resolution No. 1814
Mel Damewood, Chief Water Engineering & Operations Officer and Rod Price, Chief Electric Engineering & Operations Officer Commissioner/Staff Q&A 

Action 7:00 30
8.

Appointment of Board Liaison for NWPPA
EWEB Board of Commissioners

Action 7:30 5
GENERAL BUSINESS ITEMS
9.

Break

7:35 10
10.

Reserve Fund Status and Transfers/Use of Reserves
Sue Fahey, Chief Financial OfficerCommissioner/Staff Q&A 

Direction 7:45 30
11.

Customer Service Policy Proposed Revisions and Discussion
Sue Fahey, Chief Financial Officer Commissioner/Staff Q&A 

Direction 8:15 45
12.

Annual Review of Strategic Plan
Frank Lawson, General Manager Commissioner/Staff Q&A 

Discussion 9:00 30
13.

Quarterly Strategic and Operational Report for Q1 2018
Frank Lawson, General Manager Commissioner/Staff Q&A 

Information 9:30 15
14.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:45 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:55 10
16.

Adjourn

10:05 --

CONSENT CALENDAR
MINUTES
1.

a. February 6, 2018 Regular Session Amended
b. April 3, 2018 Executive Session
c. April 3, 2018 Regular Session
d. April 10, 2018 Executive Session
e. April 10, 2018 Special Meeting

CONTRACTS
2.

Ferguson Waterworks - for brass fittings.  $860,000 (over 5 years). 
Contact Person is Mel Damewood 541-685-7145

3.

Habitat Contracting - for Vegetation Management Services.  $275,000 (over 5 years). 
Contact Person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A 

4.

Oregon Woods, Inc. - for Vegetation Management Services.  $275,000 (over 5 years).
Contact Person is Susan Ackerman 541-685-7185

5.

Process Solutions, Inc. - for On-Site Sodium Hypochlorite Disinfection System Equipment.  $1,285,000.
Contact Person is Mel Damewood 541-685-7145

6.

Wildish Construction Company - for the Crenshaw 800 Pump Station Replacement.  $187,000.
Contact Person is Mel Damewood 541-685-7145 Commissioner/Staff Q&A 

RESOLUTIONS
7.

Resolution No. 1808 Conveyance of Park Property to City of Eugene. 
Contact Person is Frank Lawson 541-685-7621 Commissioner/Staff Q&A 

OTHER
8.

Replacement of EWEB Open Access Transmission Tariff (OATT); Approval of Transmission Operations Policy and Transmission Services Policy. 
Contact Person is Susan Ackerman 541-685-7185 - Commissioner/Staff Q&A 


CORRESPONDENCE
 
  • Annual Rate Adjustment for Dark Fiber Lease Pricing
  • Employee Benefits Report
  • Walterville Canal Flow Restrictions for 2018
  • *Commissioner/Staff Q&A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.