11-01-22 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

November 1, 2022

The November board meeting will be held in-person and offer a live stream of the event in real time.  Customers and the general public are welcome and encouraged to attend in-person or view the live stream.  Visit the  Public Meetings page (Upcoming Meetings)  for the Live Event link.

Public Input or Public Hearing

Members of the public wishing to provide input are invited to do so virtually or in-person. There will be two opportunities for comment at the November 1 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Upcoming-Year (2023) Proposed Budgets and Prices" will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.

By Telephone - Complete the Sign up to Speak web form.  Requests must be received before November 1 at 2:00 p.m. - please specify whether you wish to provide your testimony during the Public Input or Public Hearing portion of the meeting. Speakers will be contacted with instructions for calling in to the meeting. 

Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred - please specify whether your message is for the Public Input or Public Hearing portion of the meeting. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be summarized in the meeting minutes.  Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above.  You may receive one or two pop-up windows after clicking the link.  If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams".  Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead."  Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously".  Select "Join anonymously".  

If the meeting has started, you will join the live event automatically.  If it has not yet begun, you will get a message indicating the live event has not yet started.  You will automatically join the meeting once it begins.  

Please note attendees need to enable third-party cookies in their browsers to watch a live event.  iOS and other devices may require you to download the MS Teams app to view.   

The live stream will also be available on YouTube the day following the board meeting, by end of day.  Visit eweb.org to access the link.


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(h) consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Board Members and General Manager

Information 5:45 10
3.

Public Input: In-person, by Telephone, or Written Testimony*
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests must be received before November 1 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
All testimony will be summarized in the meeting minutes.

Public Input 5:55 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar - A
(Minutes and Routine Contracts)

Action 6:15 5
5.

Approval of Consent Calendar - B
(Non-routine Contracts and Other Consent Items)

Action 6:20 5
6.

Items removed from Consent Calendar

Action 6:25 5
GENERAL BUSINESS ITEMS
7.

Upcoming-Year (2023) Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer

Update 6:30 15
8.

Public Hearing on Upcoming-Year (2023) Proposed Budgets and Prices: In-person, by Telephone, or Written Testimony*
Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests must be received before November 1 at 2:00 p.m. Please specify “public hearing” in your request. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Please specify “public hearing” in your request. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
All testimony will be summarized in the meeting minutes.

Public Hearing 6:45 10
9.

Upcoming-Year (2023) Proposed Budgets and Prices
Deborah Hart, Chief Financial Officer

Direction 6:55 15
10.

Quarterly Operational & Strategic Goals Report for Q3
Frank Lawson, General Manager

Information 7:10 30
11.

Hydrogen Pilot Project Update
Frank Lawson, General Manager

Information 7:40 15
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:55 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:05 10
14.

Adjourn

8:15 --

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.

a. October 6, 2022 Executive Session
b. October 6, 2022 Regular Session

CONTRACTS
2.

Burns & McDonnell Engineering Company, Inc. – for additional funds for Currin Substation Rebuild Engineering Design Services.  $200,000 (original contract amount $650,000, resulting cumulative total $850,000) based on Formal Request for Proposals/Qualification Based Selection.
Contact Person is Karen Kelley 541-685-7153 or Tyler Nice 541-685-7419

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.

CONTRACTS

Pacific Excavation, Inc. – for additional funds for the Construction of Pipeline Improvements to Support Pump Station Construction.  $632,000 (original contract amount $842,000, resulting cumulative total $1,474,000) based on Formal Invitation to Bid.
Contact Person is Karen Kelley 541-685-7153 or Mike Masters 541-685-7549

4.

SAP – authorize General Manager Frank Lawson to approve a software license contract with SAP for a Utility Enterprise Resource Platform (ERP) Software Solution.  $7.9 million (over 6.5 years) based on a Formal Request for Proposals.
Contact Person is Travis Knabe 541-685-7770

5.

SHI International Corp – for a cooperative contract for Microsoft Software Licenses, Maintenance and Support.  $2 million (over 3 years).
Contact Person is Travis Knabe 541-685-7770 or Daniele McCallum 541-685-7891

RESOLUTIONS
6.

Resolution No. 2226 - Trojan Annual Operating Budget.
Contact Person is Deborah Hart 541-685-7695


CORRESPONDENCE
 
  • 2023 Legislative Session Preview
  • New PURPA Standards – Demand Response & Vehicle Electrification
  • *Start times for agenda items are approximate. Attendees wishing to provide testimony for public input or a public hearing are encouraged to be present when the meeting is called to order.

    EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.